DebConf20 orga wake up call
Hi team Haifa,
I hope you are enjoying your Sukkot holidays.
After the holidays is about the time of the year when we need to get the
organization of the next DebConf going.
First and foremost we need to get regular team meetings set up so we can
co-ordinate between the different teams and keep track of the most
important issues.
The tasks that need your attention first are:
* Setup regular team meetings in #debconf-team on OFTC
(typically these are bi-weekly to monthly in this phase).
Please agree on a first meeting date and call for the team meeting via
an invitation email to the debconf-team mailing list.
* Start completing the website https://debconf20.debconf.org .
One of the prospect Outreachy interns has created a helpful
checklist for what needs updating each year. Please see
https://wiki.debian.org/Teams/DebConf/WebTeam/AnnualWebsiteChecklist
and start to fill the site with Haifa-specific content.
Ideally stuff that people need to know for travel booking, visa etc.
first.
* Start creating a budget (typically ledger files) for DebConf20 based
on previous years' budgets. This budget needs DPL approval before you
can spend from it. So ideally have it ready before you need to do
down-payments for suppliers.
* Detail the timeline. When do you want to open registration, CFP etc.?
From what dates can you offer accommodation? (typically a day before
DebCamp for regular attendees ("arrival day") and a week or so earlier
for core orga people)
* Start updating the fundraising material (brochure, flyer) so we can
address sponsors this year already as some want to spend out of 2019
budgets and some need to allocate funds while planning 2020 budgets.
* The fundraising material, like the website, need a DebConf20 logo to
look consistent and have your branding.
Please work with the artwork team to get more submissions to
https://wiki.debian.org/DebConf/20/Artwork/LogoProposals .
Another of the prospect Outreachy interns had a go at this, too.
Set a date (see timeline above) by when you want to decide.
The dates in the wiki page linked above seem copy & pasted from
DebConf19 so they need adjustments.
* Track the list and status of major contracts you need to secure the
venue, accommodation and possibly local support for fundraising,
grants etc.
There are many more tasks coming but the ones above are those that need
to have visible progress soon. And that I could think of right now :).
If somebody in CC is not yet subscribed to the debconf-team mailing list
please subscribe yourself at https://lists.debian.org/debconf-team/ .
The same if you do not yet have access to
https://salsa.debian.org/debconf-team/public/data/dc20 . Create yourself
a user on Salsa and ask in #debconf-team to get added to the repository
configuration for write permissions.
If you have any questions, please do not hesitate to reach out via IRC
or email.
Kind regards,
Daniel
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