On Wed, Jan 24, 2018 at 08:21:16PM +0100, Lucas Nussbaum wrote: > Hi, > > A few questions about the bid: > > There's only one auditorium with more than 100 seats mentioned on the > page. Is that really it? That worries me a bit: the scheduling will have > to be done very carefully to ensure that the most popular talks always > get scheduled in the large auditorium. Yes. The two auditoriums are very close to each other. the smaller one is reasonably large already (100), and the larger is HUGE (400+). Based on my experience from previous Debconfs I don't think we will have problems: the more niche topics can happen in a classroom, and we still have 2 large enough rooms for more popular topics. > > university is only open up to 23:00 (11PM); we will need to have > > hacklabs at the hotel > > If I understand correctly, the plan would also be to split attendees > between hotels, so hacklabs at hotels is not really a confortable > solution. Has the above (closing at 11pm) been negociated with the > university? (possibly paying our own security staff?) Yes: based on our last conversation with the UTFPR people, we can arrange to stay after 11pm. What is not going to work is having people coming and going after a certain hour. > > There is an internal restaurant/cafeteria/snack bar > > would it be suitable for hacking the evening hacking with drinks > (possibly alcoolic)? if not, what would be the plan to provide an > enjoyable experience during evenings, without splitting into smaller > groups to go to separate bars? So alcohol in the campus is a tricky subject: since UTFPR also has a technology high-school program (so with minors), alcohol is not allowed on-campus, and that will be difficult to workaround. Our current plan is to have a happy hour setup (hacking space + beverages) on the closest hotel so that even people that are not sleeping there can attend. Our plan A is to use the Nacional Inn, which is 250m from UTFPR, so it won't be a logistic problem for people who are not sleeping there to pass by there before going to their own hotel.
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