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Re: [Debconf-team] DebConf14 Cheese and Wine party venue

On Thu, Jul 17, 2014 at 1:58 PM, Steve Langasek <vorlon@debian.org> wrote:
> Hi Gerald,
> On Thu, Jul 17, 2014 at 10:08:22AM -0700, Gerald Turner wrote:
>> Richard Hartmann <richih.mailinglist@gmail.com> writes:
>> > On Tue, Jul 15, 2014 at 8:06 AM, Benjamin Kerensa <bkerensa@ubuntu.com> wrote:
>> >> I would say that there are lots of policies and rules that Debconf
>> >> attendees need to comply with to travel to the U.S. that they may not
>> >> agree with. I'm certain their policy is just along the lines of
>> >> covering them for any possible liability and about appropriate
>> >> conduct.
>> > WIthout wanting to bikeshed, wouldn't the pragmatic approach be to
>> > request a copy and go through it instead of making largely baseless
>> > assumptions?
>> Here is Puppet Labs Code of Conduct:
>>   http://docs.puppetlabs.com/community/community_guidelines.html#event-code-of-conduct
>> Yesterday I got a reply from Puppet Labs, looks like they'll accept an
>> export of our summit data rather than have us use Eventbrite, and also
>> looks like they agree that our CoC and their CoC are in alignment ("For
>> the most part, I feel they are in sync").
> One thing I'm concerned about is whether attendees are going to be upset
> about disclosing their personal information to Puppet Labs in this way.  Of
> course it's preferable over having to share it with an external third party
> (event brite), but in that case at least the people choosing to attend the
> C&W party are in control of what data is shared.  What is the overall
> thinking here about the data we'll export?
> AIUI, PuppetLabs wants name and email for the people attending (they also
> want physical address, but we explained this wasn't available and they were
> ok with it).  Should we try to insist on only giving them names, since they
> have no reason to contact people by email afterwards?  They mostly just want
> a headcount, right?

I personally feel that in this case, that giving the names people
registered with may be ok, since without email addresses, it's not
really that "exploitable", nor is it unreasonable to have a list of
names at the door, to manage headcount. IE: The request makes sense.

I would say that we should perhaps see if we can negotiate some method
for a few late adds, in the event someone's plans change, and want to
attend. (Unless it's a capacity issue.) (We'll still tell people it's
mandatory to

That said, without further explanation as to why they want/need email
addresses, I don't think we should share them. (I can't think of an
obvious reason that they'd want them, that I'd find agreeable, but I
may be missing something.)

> Strawman:
>  - add a C&W party sign-up checkbox to the website
>  - include a disclaimer letting people know their name and email will be
>    shared with PuppetLabs as the event host
>  - include a pointer to the CoC
>  - send out a mail to debconf-announce the week of the conference (no
>    earlier!) with sign-up instructions and a stated deadline
> Is this in line with what other people are expecting here?


> --
> Steve Langasek                   Give me a lever long enough and a Free OS
> Debian Developer                   to set it on, and I can move the world.
> Ubuntu Developer                                    http://www.debian.org/
> slangasek@ubuntu.com                                     vorlon@debian.org

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