[Debconf-team] Fwd: [Debconf-sponsors-team] [rt.debconf.org #3753] Debian Conference 2014 Sponsorship

3. PO & payment
- there might be 2 ways of payment, AMEX credit card & PO + invoice. Which one would you prefer?
- if PO then nothing should be done since I can find the Software in the Public Interest, Inc. in our system. The PO will be created in the US, because if that goes via Czech Republic (where I am based) there would be withholding tax applied for the payment (35%), so I guess that is nothing we would like to go with… So, please let me know what you would prefer. Once the PO is approved I will send you the PO number together with the billing address for the invoice…
- if AMEX, then please let me know how you would like to process this payment.

4. Oracle/MySQL logo usage permission
- as I stated already below in order we to put our logo on your website we need to get our trademark department permission to do so. I will ask for this permission, but I need to have a contact person business card information for the responsible person. Can you please send me following?:
- name
- position
- company
- address
- phone number/fax (if applicable)
- email address
- place where the logo will be used (i.e link to the web page - if known already, conference brochure… etc.)
- once we receive this approval, I will send you logo.

Can you please provide me with the info above? I would like to process the paperwork (and mainly the payment) as soon as possible in order we to be listed as your sponsor on the website soon.

Please let me know what you would need form me.

Thank you,
Lenka

On Jun 20, 2014, at 1:27 PM, Lenka Kasparova <Lenka.Kasparova@Oracle.COM> wrote:

Thank you Morgan!

Dear Clint,
nice to meet you… I will be responsible for the paperwork around the sponsorship of Debconf. Please let me summarize first what I will need in order to process the sponsorship.

- PO : I am able to find your company (Software in the Public Interest, Inc.) in our system, so PO should not be a problem…
- Level of Sponsorship: based on my records we agreed on Bronze sponsorship for 2K USD with following benefits, right?
Logo on sponsors website
Logo on all pages of our website and a link back to company homepage
- Paperwork: I will need a couple of legal things in order to process the sponsorship.. However I need to get them confirmed by our lawyers first, so I would suggest following approach (if you agree):
- once you confirm that Software in the Public Interest, Inc. is the right company and that the Bronze sponsorship is correct, I will submit a PO and ask you for an invoice. The invoice will be processed and in the meantime we will work on the legal paperwork.
- would this work for you? If so, I will submit a PO immediately and once approved I will send you the PO number asap in order to speed up the payment process…

Also, another thing we will need to get is the Logo Usage Permission from our trademark department in order to be able to place MySQL/Oracle logo on your website and materials. In order to get that I need to receive a contact information for person who is responsible for logo placement. This person can be our point of contact (i.e. you Clint) or webmaster or anyone who is in charge… I will ask for the permission and I will send you the logo once we get the permission. Can you please send me following information for the person who should get the permission?
- name
- position in the company
- company
- address
- phone / fax/ email
- place where the logo will be used (please list them, i.e. website URL, brochure, screen at the conference….etc.)

I guess that is all for now, I will work with our legal on getting the right guidelines for contract and the legal paperwork and get to you soon with the requirements.

Thank you and please do not hesitate to contact me if you have any questions,
regards,
Lenka

On Jun 19, 2014, at 11:35 PM, Morgan Tocker <morgan.tocker@oracle.com> wrote:

Hi Clint,

Let me introduce you to Lenka on the MySQL Community Team.

I’ve asked for her help in order to make sure we can sponsor Debconf this year.

- Morgan

On Mar 20, 2014, at 1:15 PM, Morgan Tocker <morgan.tocker@oracle.com> wrote:

Hi Clint,

1) Is the Business Name we’d be sponsoring Software in the Public Interest, Inc?
2) Do you happen to know if SPI has done business with Oracle before?

(It is always a little easier to work with existing suppliers).

Yes, SPI should be in your supplier system as of January 2012.
Let us know if you need additional information to track that down.

I wasn’t able to find it - if you do have additional information that may be helpful.

Alternatively, I did manage to research a way:

* SPI Donations http://www.spi-inc.org/donations/ accepts credit card - but not Amex.
* On the same donations page, it mentions "Network for Good” which can be used for Paypal.
* Network for good has a ‘designation’ where I can write in Debconf 2014.

Is this an acceptable method for payment?

<oracle_sig_logo.gif>
Lenka Kasparova | MySQL Community Events Coordinator & EMEA MySQL User Groups Manager
Phone: +420-724778872
Email: lenka.kasparova@oracle.com
ORACLE Czech, s.r.o. | V Parku 2308/8, 148 00 Prague 4, Czech Republic