On Thu, 17 May 2012 07:26:55 -0600, Leandro Gómez <leo.telsen@gmail.com> wrote: ... > http://whiteboard.debian.net/9403b9.wb Regarding the food and sponsored food. I note that you're talking about bar-codes etc -- in previous years we've done something like print a logo (a burger, say) on the badges of those that have food sponsored -- that way the lunch queue doesn't need any technology to let people into lunch. There are a couple of other issues that need to be thought about: some people that have not been sponsored for food will want to pay for food, possibly on a day-by-day basis, so that they can continue a conversation with some people that have been sponsored. Some people who have been sponsored for food will notice that there are places outside the venue that sell good food (possibly at prices that strike them as very cheap) and opt to go out and pay for food, despite being sponsored. It would be good if DebConf doesn't have to pay for their empty seat. This is the reason why we quite often end up with food tickets being issued, and then collected on the door of the restaurant, so that DebConf can keep track of actual numbers of people eating, and also sell extra tickets to people that are not sponsored. There is also the fact that the venue might not trust our figures, and want to do their own accounting -- in that case the food ticket approach works as the venue can take care of only giving food to people that give them either cash or a food token, and then the venue can present us with the food tokens as proof of the amount we owe them. Of course, this means that the tokens end up being currency, and need to be handled with something like the same care. If you can come up with a better scheme, great :-) (the tokens are always a pain to produce and administer, because they pretty much have to be done as people turn up, because people turn up and realise they want to eat with their friends, and want to pay to be counted among the sponsored) Whatever you do should provide something like the same features though, unless perhaps you can negotiate a reasonable flat-rate with the venue, so that we don't have to care so much if more or less people turn up than we've paid for. Cheers, Phil. -- |)| Philip Hands [+44 (0)20 8530 9560] http://www.hands.com/ |-| HANDS.COM Ltd. http://www.uk.debian.org/ |(| 10 Onslow Gardens, South Woodford, London E18 1NE ENGLAND
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