Re: [Debconf-team] DebConf (new) local budget
I can't comment it in details but i think that you estimated bit too
much for food. I believe it can be cheaper.
As i saw (I don't know if it is final and valid number) there is
"Total food-days: 2216". If we take it as 15 KM ~ 7.5€ per
person per day (I believe it can be enough for two meals) it's about
17k€.
p.s. i don't know if meals are included in hostel/hotel offer or how
it will be organized. But concerning "rational" cost per meal it can
be around that, which is significantly less than you estimated.
Greetings...
On Fri, Jul 8, 2011 at 1:17 AM, Richard Darst <rkd@zgib.net> wrote:
> Hi,
>
> This is an emergency budget update. As you know from latest mails,
> local information has changed a lot, and we now have to actually
> budget all of our things.
>
>
> Local Incomes
> =============
>
> We have 150k€ allocated from the government.
>
> We are supposed to have 12.5€ from a local sponsor (the one I
> mentioned in other reports). I hope this cash and real, but I can't
> verify.
>
> Local Expenses
> ==============
>
> Venue: 51.000 € - it turns out that we *do* have to pay for this, and
> it comes from our 150k€ budget.
>
> Hotels: 70k to 80k €, depending on details of room allocation.
>
> Food: 31k€ is my rough estimate.
>
> Already, this is 152k € -- more than the gov's 150k€ ! Additional
> possible costs:
>
> T-shirts: I had 3k€ in the budget, but we have never gotten an actual
> local quote on this.
>
> Insurance: Our estimate was 1k€, but again, I haven't seen an actual
> quote.
>
> Conference-Dinner: costs unknown.
>
> Day-Trip: unknown, there is a report of a new day trip plan that is
> free, but we need more details.
>
> Diva-Costs: Diva implied that they would want to keep a local 12.5€
> sponsorship to cover their costs of organizing DebConf, if it was not
> needed for the conference. Of course, we haven't asked them to spend
> any of their own money on DebConf. We will just have to see what we
> can make of the situation. Ideally, we would stick to our agreement
> and recover the excess money.
>
>
> Summary
> =======
>
> 150k-155k € - Critical expenses
> 5k€ - Other important expenses
> ????? - Other expenses
> 155-160k €, - total
> but could vary by 10-20k€ easily
>
> 150k € - gov sponsorship
> 12.5 € - other sponsorship
> 150k - 162k€- total sponsorship
>
>
> We need to be very careful with our budget and continue to cut costs.
> We have a small amount of global money we could bring in, but it is
> not sufficient to go having lots of optional things. We should be in
> full cost-reduction mode until we have actual hard numbers for these
> things.
>
>
> Thanks,
>
> - richard
>
> --
> | Richard Darst - rkd@ - boltzmann: up 716 days, 19:19
> | http://rkd.zgib.net - pgp 0xBD356740
> | "Ye shall know the truth and -- the truth shall make you free"
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