[Debconf-team] Letter from NGO DIVA
Dear and respected,
We comprehend this conference as a mutual project between Debian team
and DIVA and we're sending this email in aim to resolve all possible
and/or current issues so we could organize DebConf11 the best way we
could possibly do. There are changes we would like to let you know
about and changes we would like to discuss with you, as we would not
like these changes to harm DebConf11 organization in any way.
For the needs of this conference we reserved three hotels, Hotel Bosna
as main hotel from 17th to 31st and Hotel Vidovic and Hotel Palas from
24th to 31st. Price we managed to negotiate with hotel Bosna is 38€
while Vidovic is 18€ and Palas is 23€. As we reserved Hotel Bosna from
17th we planned to accommodate DebCamp attendees in this hotel and
rest of the attendees (DebConf) from 24th to Vidovic and Palas. We
didn't expect DebCamp attendees number to be so high and we didn't
think that attendees would be arriving everyday, these things have
greatly enlarged our expenses.
Government of Republika Srpska gave us a guarantee to 150.000€. Please
do note that besides paying expenses for accommodation and food for
all the attendees that requested the same in this number there is also
the cost of Venue (which is incredibly expensive); our own organized
transport with buses/shuttles; DayTrip; T-Shirts/bags/printing; use of
pools; transport and accommodation for reputable guests from Google
and Canonical and as well as the accommodation of whole DIVA team.
Members of NGO "DIVA" have done all their work for 2 years now on
volunteer principles without any charges and all expenses we had so
far to organize it all we covered using our own financial resources.
Today we got a list of attendees that require accommodation/food, from
very beginning we planned this whole conference using certain
statistics and the number of attendees we got today is not congruent
with the statistics/number we had, and we would like ask for your
advice. Please help us to overcome this problem by either edit list or
to help us with some of the financially expenses.
Kind regards,
President Josic Dzemila
NGO DIVA
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