May 13, 2010 DebConf10 Local Team Minutes (@ Columbia, ~1900-2120 NYC time)
in attendance: edrz, jeremyb, dkg, simonft, MrBeige, jrollins, Jonah (staff person at Columbia), DrDub, Annie (DrDub's wife), Hydroxide, bgupta
Richard's version, in an outline format and including stuff from previous meeting: http://whiteboard.debian.net/dc10todo.wb
organizer/volunteer wrangling:
edrz expands the /Jobs#Conference_volunteers section to a dedicated page for new people
MrBeige makes sure it includes local-specific stuff that he needs help with (or in a separate page)
Hydroxide and dkg make sure the terms are clear
Hydroxide and dkg and maybe global team figure out which jobs we're short on
bgupta and DrDub write a DebConf hyping email and send it to local users groups
example tasks from MrBeige that are important:
look into power/rj45/wifi sufficiency/coverage at venue - unassigned
physical security aspects - unassigned
sponsors:
still about 30k USD short ignoring travel subsidies (bursary), need more people to contact local sponsors
local press:
dkg will reach out to local press to get articles done
DrDub will connect bgupta with bubulle to make sure the sponsor press release gets to the press
Jonah will reach out to the Columbia journalism school
daytrip baseball alternatives:
the baseball game isn't really the whole thing at all. it's a coney island trip - baseball is just one thing to do in the evening. this isn't necessary if we don't overemphasize the baseball relative to the rest. http://wiki.debconf.org/wiki/DebConf10/DayTrip
we should plan a backup in the event of rain - everyone think about it.
local speaker outreach:
Wietse Venema isn't available on the relevant dates, Rich Hickey (Clojure author) still hasn't responded yet, Eben Moglen has agreed to give an event and will be here. RMS won't be able to come but someone else from the FSF might.
jrollins suggested that we reach out to Columbia for possible local speakers (e.g. science track, CS/SEAS speakers) - he'll send emails to the departments and suitable lists. Jonah will assist with advice on where.
food:
jeremyb - contacted >= half-dozen caterers, 1 gave quote, most are slow to respond, 2 are kosher (is that ok? probably not a problem if they seem the best otherwise). Jonah can give some further suggested places to e.g. order sandwiches from
Only quote so far: $25/meal/person (non-kosher), haven't yet read the details yet. but probably not the right place. One place gave some referrals but might be able to give a quote for $15-16/*day*/person (2 meals)!
Richard mentioned an organization that teaches homeless people how to cook, with a catering service: Project Renewal
http://www.projectrenewal.org/comfort_foods_catering.html
simonft mentioned that there's a church nearby that offers burritos made by homeless people; maybe not suitable for bulk catering
Jonah mentioned something like Green Marry (name wrong?)
jeremyb should have about 5 caterer responses in 1-2 weeks
Obstacle to simply ordering food from different restaurants all the time: we need
Everyone feel free to send jeremyb new catering vendors but we're probably not in bad shape now. He has an RFP:
http://wiki.debconf.org/wiki/DebConf10/Food (almost exactly the raw wiki source, not the HTML version)
NYC & Co tourism stuff:
sez jeremyb,
They can send us visitor tourist maps - we can get some, and we do have ways of productively passing off extras for reuse by non-DC10 groups
They have some kind of "delegate discounts" - jeremyb will find out more
talks team:
sez dkg,
after various rounds of brouhaha, they're keeping things inclusive of the global team. tracks are going forward; at least four will occur and will be solid. bgupta will help one of the organizers of the fifth track (Community) pull it together, talking about experiences, gotchas, goals, plans about deploying debian in various real-world communities. dkg will assist bgupta in this.
Other tracks: Science & Math, Debian Enterprise, Debian Java, Media & Arts (people suggested to involve _hc in this - possibly edrz too depending on time)
Some discussion occurred about how talks should be relevant to Debian and what that means
video team:
sez edrz,
planning local "here's our video team workflow, here's how to help, get involved, get contacts, etc" workshop - most details still TBD
[simonft had to leave here]
people suggested live streaming on actual TV - probably not worth the additional manpower burden, but we can still contact stations about lending equipment. some good PyCon video people will come to DC10, and we have offers of equipment loans from them too.
already have more people signed up now on DC10's video-team wiki than at the equivalent time a year ago on DC9's v-t wiki
at some point edrz needs access to venue rooms to take measurements and learn what we can use of their infrastructure - will discuss with MrBeige
v-t had a first IRC meeting - turned into edrz's to-do list generation :) next one in 2-3 weeks. he will send notes from that to -video and -localteam tomorrow.
venue stuff:
sez MrBeige,
people need to ensure we have space, access, etc. seems to have been subsumed under earlier topics. so far has mostly been done by MrBeige and devendra_l
hacklabs need abundant network (wired and wireless) and power - other things like whiteboards and projectors are just would-be-nices.
at least some of the hacklab space needs to be 24/7
talk rooms might want power added too, and they've been added to events at Columbia before. or this might encourage people to sit there for hours without watching talks.
servers will probably be stored in CS server room; we discussed this preliminarily but needs to be elaborated
internet2 bandwidth might be upgradeable during the special event upon request
Columbia is looking for use cases to prioritize setting up their IPv6 allocation from ARIN :-)
Much discussion about advantages and disadvantages of having power in talk rooms
any other business:
(none)
next meeting:
global team: Saturday, May 22nd, 19:00 UTC, 3pm NYC time, #debconf-team
local team: next meeting in roughly 3 weeks from today; doodle poll will be made with deadline of a week from today; recipients of the aforementioned user group outreach / volunteer wrangling email will be welcome to attend
Jonah says that there are hundreds of people in the area who might be up for Open video stuff, cf Open Video Conference happening at Columbia in October with ~800 people
- Jimmy Kaplowitz
jimmy@debian.org
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