Re: [Debconf-team] Comparing the proposed venues
> I'll try, but that is a bit difficult... We still lack some numbers,
> e.g. from EDI; I'll try a calculation (well, more a approximation; maybe
> stockholm can correct my numbers) based on 50 full sponsored people
> during DebCamp and 350 during DebConf.
>
> Please correct me, if you think I'm far of with my estimations:
>
>
>
> For SJJ it's quite easy:
>
> 33 * ( (50*7) + (350*7) ) = 92400 Euro
Now it's 30€ per person per night -> total of 84.000€.
This includes *everything* under one roof and three meals per day, two
of them full course hot meals.
>
>
>
>
> EDI is more complicate... (so feel encouraged to correct me with this!)
>
> Let's start with the food:
>
> (I'll now start with an upper and lower limit estimation):
>
> We got one offer for about £2-2.5 [3-3.7 Eur]; EDI mentions an "estimated maximum
> £4.50" [6.7 Eur] in their venue wiki:
>
> Lower limit:
> 3 * ( ( 50*7) + (350*7) ) = 8400
>
> Upper limit:
> 6.7 * ( (50*7) + (350*7) ) = 18760
>
I really need some more details here. What kind of food we're talking
about and how many meals per day? Do you have B&B accommodation and
these 3-6.7€ cover two meals per day? Or the price covers three meals
per day? Or perhaps the participants will only have two meals per day?
And again, will participants have at least one hot meal (preferably two)
per day?
>
> Conference facilities:
>
> I basically calculate the following:
> 1 Hacklab for 14 days (DebCamp and DebConf)
> 1 Hacklab for 7 days (onyl during DebConf)
> 1 Big lecture room for 7 days
> 1 Smaller lecture room for 7 days
>
>
> Lower limit (teviot / student union building):
>
> (65*14) + (65*7) + (73*7) + (290*7) = 3906
>
>
> Upper linmit (Edinburgh College of Art):
> (218*14) + (218*7) + (509*7) + (725*7) = 13216
>
>
> Accomodation:
> (Will be the same for both venues, so no upper and lower limit;
> costs not clear by now, wiki mentiones a lower of £11.50 [17.2 EUR], but I guess
> we'll get quantity discount)
>
> (17.2*(50*7) + 17.2*(350*7)) = 48160
>
>
>
> So EDI ends up in total with (Accomodation+conference rooms+food):
>
> Lower limit: 48160 + 3906 + 8400 = 60466 Euro
>
> Upper limit: 48160 + 13216 + 18760 = 80136 Euro
>
>
> (No costs for internet added on purpouse; both venues have ISPs ready to
> sponsor us.)
>
>
> Warning! These numbers are *just* estiamtions!
> They don't include tings like:
> - differences in flight prices (will mostly affect SJJ)
> - possible quantity discounts (will mostly affect EDI)
> - extra fees for 24*7 opening hours (will increase costs for EDI, but
> not SJJ)
> - "cost reduction" by not doing talks during weekends (Doesn't matter
> for SJJ, but would be an option for EDI)
> and similar.
>
> Real fees might be far of (but hopefully not much more); so this is a
> just a quick, rough estimation.
>
> (BTW: The Edingburgh guys promised better numbers til Monday, so we
> should be able to make a decission based on facts not numbers.)
>
>
> Just as reference: In Mexico we spend roughly 17'000 Euro for
> accomodation, 31'000 Euro for food and 12'000 Euro for conference
> facilites; don't know the numbers for Helsinki or Oslo.
>
>
> Yours sincerely,
> Alexander
>
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