I read from the minutes some caterers might want to receive a written request for an offer. Once we have more clarity on the number of people and special requirements (e.g. vega) I can send such request using Linux- Aktivaattori's paper. -Aschwin On Sun, 2005-02-13 at 18:20 +0200, Lars Wirzenius wrote: > According to Andreas, we should have 20-25 thousand euros for food. We > expect to have about 80 people until the 10th, and about 200 after that. > The goal is to feed those people three times a day: breakfast, lunch, > and dinner. Snacks and night food are not included; everyone will have > to pay for those themselves. > > There are so many meals that the average price per meal is not high. > Therefore, fancy food is out of the question. Simple food that takes > away the hunger, yet is nice to eat, is the goal. Only water and juice > ("mehu") for drinks, for example, not a variety of soft drinks and > colas. > > Some random points: > > * preparing food for this many people is almost certainly the work of > professionals; it may be able to get a cheaper price (read: more food) > if we can provide helpers, e.g., for serving, carrying things, and other > thing > > * we need to gather information about allergies and diets (including > vegetarianism and veganism); any competent catering service will be able > to handle these with ease, as long as they hear about them in time, say > a month before the event > > * having a professional kitchen on the premises would be excellent; > having to transport the food is possible, but not a good option > > * we need some place to actually eat the food, which should be separate > from the hacking areas and such (too much risk of hardware damage) > > * plates and glasses may have to be rented; paying for paper cups and > plates and plastic utensils may be cheaper, even if it ecologially > unsound > > * cleaning and washing dishes and so on will probably cost extra; we > should arrange it outselves if at all possible > > * July is high season for catering services, as most marriages happen > then; arranging things early is good > > I have called the following catering service, which is a small company > that I happened to meet last year in another context. They seem willing > to take the job, but other places should also be called: Pitopalvelu > Lagerblom, 041 530 27 77, Petra Lagerblom, petra.lagerblom@welho.com > (mention my name if you contact them so that they are not confused). > They, like all companies, will probably want to have a written request > for offer (request for quote?), where we tell them what we want, > exactly, and they respond with what they can provide, and for how much. > > Other places to call: > > * All other catering services, obviously. Some normal restaurants also > do catering outside their premises. Calling or mailing them to check > whether they are interested at all in this kind of even is probably a > good idea. Calling several places before sending any written requests > for offers is good, makes it easier to write the requests with all the > necessary details. > > * Restaurant schools in the Helsinki area, but also further away. > Schools are probably closed in July, but (according to my sister, who is > a professional cook) they often have students who have failed a course > during the semester and need to do some extra credits in order to > graduate or continue the school in the autumn. > > * Possibly, though this is pretty far fetched, calling the "Otaniemi > gourmet society" that I have heard about. They're tech students, so they > might be willing to help, but I doubt they're competent to run the whole > show. I don't have contact information for them, sorry. > > If there is going to be a gala dinner, it may have to be negotiated > separately, or possibly as part of the package. I don't know if the sum > mentioned at the top includes the gala dinner. Serving alcohol at the > gala dinner may be a problem, but we can probably do without. > >
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