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Re: GR: Change the resolution process (2021-12-12 revision)

Hearing no concerns or other corrections, I am now accepting this
amendment, replacing my proposal.


We have uncovered several problems with the current constitutional
mechanism for preparing a Technical Committee resolution or General
Resolution for vote:

* The timing of calling for a vote is discretionary and could be used
  strategically to cut off discussion while others were preparing
  additional ballot options.
* The original proposer of a GR has special control over the timing of the
  vote, which could be used strategically to the disadvantage of other
  ballot options.
* The description of the process for adding and managing additional ballot
  options is difficult to understand.
* The current default choice of "further discussion" for a General
  Resolution has implications beyond rejecting the other options that may,
  contrary to its intent, discourage people Developers ranking it above
  options they wish to reject.

The actual or potential implications of these problems caused conflict in
the Technical Committee systemd vote and in GRs 2019-002 and 2021-002,
which made it harder for the project to reach a fair and widely-respected

This constitutional change attempts to address those issues by

* separating the Technical Committee process from the General Resolution
  process since they have different needs;
* requiring (passive) consensus among TC members that a resolution is
  ready to proceed to a vote;
* setting a maximum discussion period for a TC resolution and then
  triggering a vote;
* setting a maximum discussion period for a GR so that the timing of the
  vote is predictable;
* extending the GR discussion period automatically if the ballot changes;
* modifying the GR process to treat all ballot options equally, with a
  clearer process for addition, withdrawal, and amendment;
* changing the default option for a GR to "none of the above"; and
* clarifying the discretion extended to the Project Secretary.

It also corrects a technical flaw that left the outcome of the vote for
Technical Committee Chair undefined in the event of a tie, and clarifies
responsibilities should the Technical Committee put forward a General
Resolution under §4.2.1.

Effect of the General Resolution

The Debian Developers, by way of General Resolution, amend the Debian
constitution under §4.1.2 as follows.  This General Resolution
requires a 3:1 majority.

Section 4.2.1

Replace "amendment" with "ballot option."

Section 4.2.4

Strike the sentence "The minimum discussion period is 2 weeks, but may be
varied by up to 1 week by the Project Leader."  (A modified version of
this provision is added to §A below.)  Add to the end of this paragraph:

    The default option is "None of the above."

Section 4.2.5

Replace "amendments" with "ballot options."

Section 5.1.5

Replace in its entirety with:

    Propose General Resolutions and ballot options for General
    Resolutions.  When proposed by the Project Leader, sponsors for the
    General Resolution or ballot option are not required; see §4.2.1.

Section 5.2.7

Replace "section §A.6" with "§A.5".

Section 6.1.7

Replace "section §A.6" with "§A.5".

Add to the end of this section:

    There is no casting vote. If there are multiple options with no
    defeats in the Schwartz set at the end of §A.5.8, the winner will
    be randomly chosen from those options, via a mechanism chosen by the
    Project Secretary.

Section 6.3

Replace 6.3.1 in its entirety with:

    1. Resolution process.

       The Technical Committee uses the following process to prepare a
       resolution for vote:

       1. Any member of the Technical Committee may propose a resolution.
          This creates an initial two-option ballot, the other option
          being the default option of "None of the above". The proposer
          of the resolution becomes the proposer of the ballot option.

       2. Any member of the Technical Committee may propose additional
          ballot options or modify or withdraw a ballot option they

       3. If all ballot options except the default option are withdrawn,
          the process is canceled.

       4. Any member of the Technical Committee may call for a vote on the
          ballot as it currently stands. This vote begins immediately, but
          if any other member of the Technical Committee objects to
          calling for a vote before the vote completes, the vote is
          canceled and has no effect.

       5. Two weeks after the original proposal the ballot is closed to
          any changes and voting starts automatically. This vote cannot be

       6. If a vote is canceled under § later than 13 days after
          the initial proposed resolution, the vote specified in §
          instead starts 24 hours after the time of cancellation. During
          that 24 hour period, no one may call for a vote, but Technical
          Committee members may make ballot changes under §

Add a new paragraph to the start of 6.3.2 following "Details regarding

       Votes are decided by the vote counting mechanism described in
       §A.5. The voting period lasts for one week or until the outcome is
       no longer in doubt assuming no members change their votes,
       whichever is shorter. Members may change their votes until the
       voting period ends. There is a quorum of two. The Chair has a
       casting vote. The default option is "None of the above".

Strike "The Chair has a casting vote." from the existing text and make the
remaining text a separate, second paragraph.

In 6.3.3, replace "amendments" with "ballot options."

Add, at the end of 6.3, the following new section:

    7. Proposing a general resolution.

       When the Technical Committee proposes a general resolution or a
       ballot option in a general resolution to the project under §4.2.1,
       it may delegate (via resolution or other means agreed on by the
       Technical Committee) the authority to withdraw, amend, or make
       minor changes to the ballot option to one of its members. If it
       does not do so, these decisions must be made by resolution of the
       Technical Committee.

Section A

Replace §A.0 through §A.5 in their entirety with:

    A.0. Proposal

    1. The formal procedure begins when a draft resolution is proposed and
       sponsored, as specified in §4.2.1.

    2. This draft resolution becomes a ballot option in an initial
       two-option ballot, the other option being the default option, and
       the proposer of the draft resolution becomes the proposer of that
       ballot option.

    A.1. Discussion and amendment

    1. The discussion period starts when a draft resolution is proposed
       and sponsored. The minimum discussion period is 2 weeks. The
       maximum discussion period is 3 weeks.

    2. A new ballot option may be proposed and sponsored according to the
       requirements for a new resolution.

    3. The proposer of a ballot option may amend that option provided that
       none of the sponsors of that ballot option at the time the
       amendment is proposed disagree with that change within 24 hours. If
       any of them do disagree, the ballot option is left unchanged.

    4. The addition of a ballot option or the change via an amendment of a
       ballot option changes the end of the discussion period to be one
       week from when that action was done, unless that would make the
       total discussion period shorter than the minimum discussion period
       or longer than the maximum discussion period. In the latter case,
       the length of the discussion period is instead set to the maximum
       discussion period.

    5. The proposer of a ballot option may make minor changes to that
       option (for example, typographical fixes, corrections of
       inconsistencies, or other changes which do not alter the meaning),
       providing no Developer objects within 24 hours. In this case the
       length of the discussion period is not changed. If a Developer does
       object, the change must instead be made via amendment under §A.1.3.

    6. The Project Leader may, at any point in the process, increase or
       decrease the minimum and maximum discussion period by up to 1 week
       from their original values in §A.1.1, except that they may not do
       so in a way that causes the discussion period to end within 48
       hours of when this change is made. The length of the discussion
       period is then recalculated as if the new minimum and maximum
       lengths had been in place during all previous ballot changes under
       §A.1.1 and §A.1.4.

    7. The default option has no proposer or sponsors, and cannot be
       amended or withdrawn.

    A.2. Withdrawing ballot options

    1. The proposer of a ballot option may withdraw. If they do, new
       proposers may come forward to keep the ballot option alive, in
       which case the first person to do so becomes the new proposer and
       any others become sponsors if they aren't sponsors already. Any new
       proposer or sponsors must meet the requirements for proposing or
       sponsoring a new resolution.

    2. A sponsor of a ballot option may withdraw.

    3. If the withdrawal of the proposer and/or sponsors means that a
       ballot option has no proposer or not enough sponsors to meet the
       requirements for a new resolution, and 24 hours pass without this
       being remedied by another proposer and/or sponsors stepping
       forward, it is removed from the draft ballot.  This does not change
       the length of the discussion period.

    4. If all ballot options except the default option are withdrawn, the
       resolution is canceled and will not be voted on.

    A.3. Calling for a vote

    1. After the discussion period has ended, the Project Secretary will
       publish the ballot and call for a vote. The Project Secretary may
       do this immediately following the end of the discussion period and
       must do so within seven days of the end of the discussion period.

    2. The Project Secretary determines the order of ballot options and
       their summaries used for the ballot. The Project Secretary may ask
       the ballot option proposers to draft those summaries, and may
       revise them for clarity at their discretion.

    3. Minor changes to ballot options under §A.1.5 may only be made if at
       least 24 hours remain in the discussion period, or if the Project
       Secretary agrees the change does not alter the meaning of the
       ballot option and (if it would do so) warrants delaying the
       vote. The Project Secretary will allow 24 hours for objections
       after any such change before issuing the call for a vote.

    4. No new ballot options may be proposed, no ballot options may be
       amended, and no proposers or sponsors may withdraw if less than 24
       hours remain in the discussion period, unless this action
       successfully extends the discussion period under §A.1.4 by at least
       24 additional hours.

    5. Actions to preserve the existing ballot may be taken within the
       last 24 hours of the discussion period, namely a sponsor objecting
       to an amendment under §A.1.3, a Developer objecting to a minor
       change under §A.1.5, stepping forward as the proposer for an
       existing ballot option whose original proposer has withdrawn it
       under §A.2.1, or sponsoring an existing ballot option that has
       fewer than the required number of sponsors because of the
       withdrawal of a sponsor under §A.2.2.

    6. The Project Secretary may make an exception to §A.3.4 and accept
       changes to the ballot after they are no longer allowed, provided
       that this is done at least 24 hours prior to the issuance of a call
       for a vote. All other requirements for making a change to the
       ballot must still be met. This is expected to be rare and should
       only be done if the Project Secretary believes it would be harmful
       to the best interests of the project for the change to not be made.

    A.4. Voting procedure

    1. Options which do not have an explicit supermajority requirement
       have a 1:1 majority requirement. The default option does not have
       any supermajority requirements.

    2. The votes are counted according to the rules in §A.5.

    3. In cases of doubt the Project Secretary shall decide on matters of

Rename §A.6 to §A.5.

Replace the paragraph at the end of §A.6 (now §A.5) with:

    When the vote counting mechanism of the Standard Resolution Procedure
    is to be used, the text which refers to it must specify who has a
    casting vote, the quorum, the default option, and any supermajority
    requirement.  The default option must not have any supermajority

Russ Allbery (rra@debian.org)              <https://www.eyrie.org/~eagle/>

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