On Tue, Aug 20, 2013 at 04:08:05PM +0200, Lucas Nussbaum wrote: > > > I would like to change that process to: > > > DSA is allowed to make expenses for up to USD 300 (total) every > > > 7 days to support the operation of Debian infrastructure (pay shipping > > > costs, purchase of cheap hardware such as cables, replacement disk, > > > etc.). > > > leader@ and auditor@ must be notified of the expense as soon as > > > possible (typically, just after the expense is made, at the same time > > > as asking a Trusted Organization's treasurer for reimbursement). > > > This process can be revoked at any time by the DPL, but that > > > revocation does not affect the reimbursement of expenses that have > > > already been notified. > > > This process can be temporarily suspended at any time by auditor@. > > $300/week doesn't seem all that "small"; that adds up to an annual cap of > > $15,600/year. Is that in line with actual DSA expenditures? Is it actually > > sustainable, wrt revenue from Debian donations? > > I think $15k/year is a rather large amount for the "petty cash" budget for > > an organization the size of Debian, and wonder if this should be more > > conservative (e.g., $300/2 weeks, $500/mo?) so that DSA has the flexible > > spending cap they need without risk of accidentally running the accounts > > dry. > Right. > I clearly do not expect DSA to spend $15k/year using that process. I do > not expect the procedure to be be used more than 10-15 times a year. If > it looks like DSA is using this process a lot more than this > expectation, or that DSA is trying to game the system by artificially > splitting larger expenses to keep them under the limit, I will of > course reconsider the whole process. > If it is used 10 to 15 times per year, it means at most $3000 - $4500 > per year, and that's something we can afford. If that's your expectation, then I think it makes sense to structure the approval to match. Better to be too conservative and have them have to come to you once or twice a year for approvals, than to have money spent that shouldn't have been due to a misunderstanding of expectations. Cheers, -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developer http://www.debian.org/ slangasek@ubuntu.com vorlon@debian.org
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