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Re: Authorizing minor expenses by DSA without prior DPL approval

On 12/09/13 at 10:44 -0700, Josh Berkus wrote:
> On 09/12/2013 10:17 AM, Lucas Nussbaum wrote:
> > On 12/09/13 at 09:58 -0700, Josh Berkus wrote:
> >> On 09/12/2013 04:46 AM, Lucas Nussbaum wrote:
> >>>  DSA does not need to wait for DPL approval to make such expenses. The
> >>>   DPL will always approve such expenses, provided that the total 
> >>>   outstanding amount spent in advance of DPL approval never exceeds 
> >>>   US$400.
> >>
> >> $400 over what period of time?
> > 
> > Over no specified period of time, other than "until the DPL approves the
> > expense". So the "brake" against possible craziness is the DPL approval,
> > not a time-limit.
> That will be very hard for the SPI treasurer to track, so you'll need to
> be aware that SPI can't realistically enforce the policy.  Leaving aside
> that the DSA can request reimbursement from the other NPOs.
> The only policy we can enforce would be "if the DSA asks for any
> individual expense under $400, pay it, unless they ask for $400 severl
> times in quick succession, in which case query the DPL".
> Also, we will need the DPL to officially inform SPI who the DSA is, and
> whenever there is a DSA change.
> If that all works for you, then I have no further comment.  It would
> certainly make things easier for the Treasurer to be able to just pay
> these expenses without needing to look for, and track, approval from the
> DPL.

>From the TO's treasurer POV, this procedure does not differ from the
normal procedure. The TO's treasurer still waits for the DPL approval to
proceed with reimbursement, as they do usually, and no special tracking
is needed. (unless I misunderstood something in what you wrote?)

This procedure provides a simpler/faster process to make expenses, not
to get reimbursed.


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