Re: Authorizing minor expenses by DSA without prior DPL approval
On Wed, August 28, 2013 18:12, Tollef Fog Heen wrote:
> ]] Lucas Nussbaum
>> I like this idea of "max outstanding of $300" instead of an explicit
>> time limit. But I think that your proposal makes it possible for DSA to
>> not get reimbursed if the DPL is grumpy and decides not to approve the
>> expense. I would rather use "DPL acknowledgement" than "DPL approval".
> First, thanks for pushing this forward, much appreciated.
>> So, new proposal:
>> DSA is allowed to make expenses and get reimbursed by Trusted
>> Organizations for up to US$300 to support the operation of Debian
>> infrastructure (pay shipping costs, purchase of cheap hardware such as
>> cables, replacement disk, etc.).
> Given we're not buying the cheapest disks we can find (since they have
> worse warranties, etc), replacement disks quite often ends up at
> approximately the $300 mark, maybe make the limit $400 or $500?
Similar mandates exist in many other organisations, and are often even
template by-law text. The one's I've encountered are very much the same.
They boil down to a mandate for expenses of 500 euro (this amount seems to
be quite constant between different organisations aswell) per incident /
purchase / work order, for which no pre-approval is required. The mandate
does not remove accountability of course, so if someone bought candy with
it or doesn't have a receipt, they're still liable. I don't think anything
that Debian does needs to be more complicated than this. After all, the
people in those roles are already trusted by the project to do way more