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Re: DebConf travel sponsorship (was: Re: [Debconf-team] Budget status - travel sponsorship)

On Wed, Jun 20, 2012 at 04:57:08PM +0200, Martin Wuertele wrote:
> * Iain Lane <laney@debian.org> [2012-06-20 16:25]:
> > Decisions and transfers of money should happen significantly before the
> > conference is to take place. 4-6 months, as you suggest, is probably
> > about fair. I would very much hope, given the importance of Debconf,
> > that Debian is willing to underwrite this cost.
> I disagree here. For documentation and accounting purpose tickets and
> similar invoices are required. From experience if you give money out
> first you are hunting documents forever. However if we take the usual 6
> weeks credit card delay period into account it should be possible to
> reimburse, provided copies of the documents are sent in time, within
> that period.

I am not saying that the transfer of money should take place before the
tickets are purchased, just that it should happen a lot sooner (so that
sponsorees can estimate their costs with confidence, and so that
sponsors get more for their money) with the delay being as short as
possible, so that people are not out of pocket for any longer than is

I suspect I am saying nothing new, and that for next year the organisers
can JFDI if the DPL gives his blessing. :-)

Iain Lane                                  [ iain@orangesquash.org.uk ]
Debian Developer                                   [ laney@debian.org ]
Ubuntu Developer                                   [ laney@ubuntu.com ]
PhD student                                       [ ial@cs.nott.ac.uk ]

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