[LT Infomail#8] Exhibition Plan, Decoration, Posters, Insurance, Lifts, Banners - Debian
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- Subject: [LT Infomail#8] Exhibition Plan, Decoration, Posters, Insurance, Lifts, Banners - Debian
- From: Martin Schulze <email@example.com>
- Date: Wed, 8 Jun 2005 08:54:46 +0200 (CEST)
- Message-id: <20050608065446.93937366B8A@luonnotar.infodrom.org>
[ available in a couple of hours ]
1. New Exhibition Plan
I am awfully sorry but we had to rearrange some booths in the
Gartenhalle again. This also affected a number projects booths.
Several stands are still at the same location where they were four
days ago, but some (Symlink, OpenWrt, OpenOffice.org, Forth, FSF,
X.Org, Rocklinux, Multimedia) had to be moved. One benefit is that
Rocklinux and Multimedia don't have the large pillar in front of
their booth anymore.
Please check the map again for your own booth. I really hope the
plan is final now as it does really cost a lot of time to move all
the booths around. Since there are external limitations (i.e. the
booth booth builders have a say as well), the chances are good that
it's really final now.
Exhibition plan for the Gartenhalle: PNG, EPS, PS, PDF (full).
2. Booth Decoration
As it is clear where the booths will be located and how they look
like, you should think about how you want to decorate the booth in
If your booth will be located in the Gartenhalle, it will be
surrounded by wall segments that are nearly 1 m wide and about 2 m
tall. These can be used for posters and explanatory graphics,
descriptions and the like. The booths will have a ceiling
construction that also provides lightbulbs.
If you want to attach a video projector to the ceiling, you'll have
to be very careful. The construction needs to be visitor-proof,
i.e. the machine must not be able to fall down. There must be now
flying cables either. The project also must not interfere with the
light or be able to fire up the ceiling. Last year, we had to
dismount a project-contributed projector due to this.
If your projects booth is located in the foyer of the Stadhalle
(the conference building, booth numbers X* and Y*) then there will
be no surrounding walls. Instead we will use the walls on the back
side of the booths and idle pillars for posters and banners. We
will also use a couple of movable walls where you can place posters
Please prepare at least one large poster (A1 or A0) to be placed on
the walls of your booth or an idle pillar so that visitors
understand what the booth is all about or what the particular
machine in front of them intends to demonstrate. Without posters or
other similar stuff the booth will probably look a bit deserted and
not that interesting.
If you need assistance or inspiration for large posters, please see
the FAQ item about this. You can use adhesive tape to fix the
posters on the walls.
If you plan to demonstrate fancy hardware at your booth, it is very
helpful to describe these particular pieces of hardware in a poster
or a large sign, so that visitors recognise its value of it or
notice that it is extraordinary.
LinuxTag e.V. can not apply for an additional insurance to cover
all projects and their equipment. Therefore, you should be very
careful with the equipment you are going to use. If breaks, it's
You should also not leave worthy small parts at the booth when
there are no staff members at the booth (i.e. during the evening
and morning) when you are outside the exhibition. It should be
sufficient to place movable parts in a box at the back of the
You should also not place larger items (like monitors and boxes) in
the front of the booth in a way so that they can be carried away
easily. Obeying to these basic rules should help you not lose any
of your equipment.
5. Organisation of Lifts
Again this year, there's a Wiki page used for coordinating
lifts from various places to or back from LinuxTag. If you have a
spare seat and would like to give a lift or if you are looking for
a lift yourself, feel free to check that Wiki page and leave your
In addition to this, there's another Wiki page for coordinating
free entrance tickets for members of the community (visitors
and project members that are not booth staff).
In order to be most helpful for the community it is always helpful
and a good idea if you are advertising your presence at the
upcoming LinuxTag as well. There should be several LinuxTag logos
(yellow and blue I know of at least) that could be used if
you want to link from a logo to the main page.
In addition to these simple logos we have also created a set of
banner images which you could add to your site. Adding a link to
the LinuxTag website is always appreciated as well and helps us
since visitors of your site can get more information about the
event. However, we don't want to enforce this.
Three banners have been created. Feel free to select one to add it
to your own website:
* 234x60 (English)
* 234x60 (German)
* 150x150 (German)