The minutes were done by Lars Wirzenius and are also at:
http://liw.iki.fi/liw/temp/dc5.txt
The logs of the meetings are at:
http://www-personal.monash.edu.au/~anibal/debconf5-20031003.html
The web page above have links that you can follow.
There were 30 nicks present at #debconf-team during the meeting.
DebConf5 IRC meeting October 3, 2004
====================================
This will be added to the DebConf wiki when it is done.
Minutes (and agenda)
--------------------
People mentioned:
aschwin: Aschwin van der Woude
ateras: Arto Teräs
fabbe: Fabian Fagerholm
gwolf: Gunnar Wolf
jbailey: Jeff Bailey
killer: Kalle Kivimaa
liiwi: Jaakko Niemi
liw: Lars Wirzenius
luciano: Luciano Bello
mooch: Jesus Climent
nchip: Riku Voipio
part: Teemu Hukkanen
stockholm: Andreas Schuldei
tao: David Weinehall
teroajk: Tero Kuusela
Start: 20:00 UTC
1) Dates and times and location of the event.
- mooch: Friday, July 1 through Monday, July 18
- Surrounding weekends for arrivals and departures, first week for
hacking, middle weekend for social stuff, second week for
talks. First week would be inofficial hacking, second week
official debcamp + debconf. Infrastructure will have to work
fully for the entire time, however.
- Official start on Sunday (July 10), with formal dinner.
- Debconf3: Friday through Thursday for hacking, Friday through Sunday
for talks; too little time for talks
- Debconf4: more relaxed talk schedule, but still filled with bofs,
and this made it difficult to attend to everything
- Building and conference rooms reserved for July 1 through 18.
- Bed rentals are included in the price.
2) Finnish DDs or users with debconf experience, how much time and
effort are they willing to put into this?
- mooch: employer pays to spend some time in organizing things
- nchip: a few hours per week beforehand, and most of debconf
- liw: 2-4 hours per week beforehand, don't yet know what during debconf
- killer: some time beforehand, don't yet know what during debconf
- tao: may be sponsored by employer to volunteer
- aschwin: available
- fabbe: available
- part: available
- teroajk: available
- liiwi: available
- stockholm: available (not in Finland, though)
- a core team of 2-3 people who keep track of all things and delegate
as much stuff to volunteers on small jobs should work well; these
people need to be local
3) Things to do (from http://wiki.debian.net/index.cgi?DebConf5Todo)
4) Sponsorships
- stockholm: Nokia 10 000 euros, HP 30 000 euros
- many companies are still to be approach or haven't responded yet
- stockholm is in charge of this
- Linux-Aktivaattori will act as the legal and financial umbrella
5) Misc
- website is in the hands of michelle and _wolf_
6) Talks
- jbailey will be in charge of arranging things
- luciano is willing to translate to Spanish
- CFP deadline: Nov 1
- recording talks on video is a problem and a big job; "Martin the
Argentinian living in New Zealand" was interested in the issue (mooch)
- possibly parallel tracks, with the help of ConfMS
7) Travel costs and general sponsorships of people
- stockholm's proposal: a general call for "who needs sponsorship for
travel or whatever" and then apply some common sense to the decisions;
this needs to be done early enough so that cheap flights can be
booked
- mainly to speakers and people who have done good things for Debian
(including translators and such)
8) Press
- jbailey, Linux-Aktivaattori (aschwin, fabbe), ateras will do press
releases
- ateras: will try to get MikroPC to do a story
- stockholm: one PR when we have the preliminary list of talks ready,
one when we open registration (about the same time), one afterwards
9) Conference management system
- gwolf has one (in the making), called comas
- should be done by December
- should be usable for CFP already in November
End: 21:30 UTC.
Action points
-------------
* mooch, aschwin: DebConf5 web site needs to document public
transportation options and costs. Also, a description of the Otaniemi
area and the buildings and conference rooms.
* liw: ask Jukka Rajala if he still wants to help and to talk to michelle
and _wolf_ and damog if so.
* Someone (liw?) talk to Fluendo about video streaming talks
* stockholm: draft "call for travel sponsorships" and send it to -team and
then to d-d-a
* aschwin, jbailey, ateras, fabbe: dc5 press coverage meeting (to figure
out how they'll work together) on Sunday, 24 Oct, 20h00 (GMT) in
#debconf-team
Foo
---
* Status of food: nothing has changed (catering service of some kind will
be arranged); teroajk can help with this
* Social and sighseeing stuff, field trips, etc
* Regular meetings?
* Servers, networks, stuff
* Graphic artist?
* Recording talks and stuff (video files)?. Maybe even streaming them?
This that could be done better than earlier ones:
* Female t-shirts
* Transports between Otaniemi and airport, and Otaniemi and Helsinki downtown
* Accessibility for people with special needs
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