On Fri, Jul 25, 2014 at 07:19:22AM -0700, Kees Cook wrote: > > Kees and I had another meeting at PSU today to dig into the nitty-gritty of > > the conference setup. One of the points that was raised is that, since the > > price of the space we are using for the plenaries went up between our > > original quote and the final contract, it's now the same price as the main > > ballroom; so there's a suggestion to use the main ballroom instead, which > > would accommodate more people (600 people max, instead of 172 max). > > Currently, our reservation looks like this: > > Aug 21 (setup day 1): > > server room > > talk rooms 1 & 2 > > hack lab 1 > > Aug 22 (setup day 2 / arrival day): > > server room > > talk rooms 1, 2, 3 > > hack lab 1 > > Aug 23-31 (DebConf): > > server room > > talk rooms 1, 2, 3 > > hack labs 1 & 2 > > The general idea here was to ramp up the rooms a few at a time during the > > setup, rather than paying the rental for the whole set of rooms from the > > beginning when we wouldn't be completely set up until the 23rd anyway. > > However, if we decide to use the ballroom for the plenaries, then it doesn't > > make as much sense to phase in the setup of the talk rooms at the same time > > - and it definitely increases our overall costs for the rental. > > So I propose the following modified room rentals: > > Aug 21 (setup day 1): > > server room > > hack lab 1 > > Aug 22 (setup day 2 / arrival day): > > server room > > plenary room (4 hours in the afternoon/evening only) > > hack lab 1 > > Aug 23 (opening ceremony): > > server room > > plenary room > > talk rooms 1, 2, 3 (4 hours in the afternoon/evening only) > > hack labs 1 & 2 > For video team network, the biggest problem is the distance between server > room and plenary room. (We have to run cable for this, or move equipment > from the server room to the plenary room.) As discussed on IRC, this doesn't appear to be a blocker; so I'll proceed with requesting the room change from the university. Thanks, -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developer http://www.debian.org/ slangasek@ubuntu.com vorlon@debian.org
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