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Re: [Debconf-video] Organizing the Autumn sprint: IRILL Confirmation, next steps

Hey people!

*You still have 3 days* to tell us how much money you'll need for the
sprint for your travel & accommodation needs.

If you haven't done so yet, please do it there:


We'll start asking for money shortly after the deadline. Don't miss it!


On 2016-08-29 19:09, Louis-Philippe Véronneau wrote:
> I just put the pad informations on the wiki:
> https://wiki.debconf.org/wiki/DebConf17/Videoteam/Sprint1
> Please modify things there and add your budget requests.
> --
> pollo
> On 2016-08-29 04:55, Nicolas Dandrimont wrote:
>> Breaking the thread voluntarily so people notice the mail.
>> * Louis-Philippe Véronneau <pollito@riseup.net> [2016-08-10 15:38:35 -0400]:
>>> Hello video people!
>>> We had a nice short meeting about the Autumn sprint today and we agreed
>>> on three things:
>>> 1) Doing the sprint at IRILL would be the best
>>> The video stuff is already there, so less trouble for everyone.
>>> 2) We would aim for a weekend sprint
>>> 3) The dates would preferably be 18-19-20 November, with 30-1-2 October
>>> as a second choice
>>> It looks like the following people could make it for 18-19-20 November:
>>> * pollo
>>> * tumbleweed
>>> * paddatrapper
>>> * ivodd
>>> * tobi
>>> Do any of the other members of the videoteam (RattusRattus, wouter, Q,
>>> olasd & all the others I'm forgetting) cannot make it for that weekend
>>> and would like to come?
>>> If so, please reply to this thread so we can have a definitive choice in
>>> the next few days.
>> I just got feedback from the IRILL people regarding rooms for the Video Sprint.
>> TL;DR: IRILL would be glad to welcome us.
>> I've put all the info on the following pad:
>> https://annuel.framapad.org/p/dcvideo-sprint-201611
>> Their proposal is to use the IRILL visioconference room during the week, and to
>> colonize a nearby classroom during the weekend if we need it and more people
>> trickle in. The visioconference room is a bit tight (well, it sits 15ish ppl
>> around tables), but it has the advantage of being in IRILL and lockable, so
>> we're free to do as we choose in it, and to leave hardware as is during the
>> night. It also has (firewalled) wired network drops. The classroom is bigger
>> (sits 50), but even though it's physically in IRILL it's a shared resource and
>> we're not sure we can lock it.
>> Weekend access is not a problem: the campus is open to the public on Saturdays,
>> and on Sundays we just need to give a list of names to the security staff so
>> that they let people in.
>> What I propose is to book the visio room from Thursday 17 November to Sunday 20
>> November. That way, early people can drop their stuff off and/or start working
>> on Thursday. We can colonize the classroom when it's free and we need to
>> breathe :P
>> Our next step is to budget the sprint and get DPL approval. We need an agenda,
>> as well as estimates for each attendee for travel and accommodation. I started
>> filling the pad for that. If someone wants to move that to the wiki they should
>> feel free to do so.
>> We should put a deadline in 10 days or so for the sprint submission so there's
>> ample time to get approval and do the bookings while prices are reasonable.
>> IRILL is at :
>> Université Pierre et Marie Curie
>> 4 place Jussieu
>> 75005 Paris 5ème arrondissement
>> Métro lines 7 and 10 (stop "Jussieu")
>> http://www.openstreetmap.org/#map=18/48.84736/2.35435 (IRILL is between towers
>> 15 and 16, in the westernmost corner).
>> I don't have many suggestions for accommodation. I know that the Citadines
>> Appart'Hotel near Place d'Italie was a good option for the people who came for
>> the Ruby Sprint last year (when IRILL was at Place d'Italie; Jussieu is four
>> metro stops or a 30 min walk away from there, so it's a totally reasonable
>> option). There's a bunch of DDs and other free software types around as well,
>> so it might be possible to find some crash space if you'd rather do that. I
>> have a couch but I live an hour away in the suburbs so it's not the most
>> convenient place to stay :) 
>> See you around,
>> _______________________________________________
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>> Debconf-video@lists.debconf.org
>> http://lists.debconf.org/mailman/listinfo/debconf-video
> _______________________________________________
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> Debconf-video@lists.debconf.org
> http://lists.debconf.org/mailman/listinfo/debconf-video

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