Hello Andreas, El 10/03/25 a las 10:30, Andreas Tille escribió: > Hi Santiago, > > at first let me thank you for all your effort to organise DebConf. Its > really appreciated since I think DebConf is extremely important for > Debian. Since DebConf budget is always a major item I'd like to add > some remarks (which are basically inspired by treasurer which I > consulted in advance). > > > * A maximum deficit to Debian of 10k EUR is acceptable. ACK. > * To make sure we can invite people from all over the world > and meet our criteria for newcomers and diversity make sure > to reserve 85k EUR to be handled by the bursaries team. > If you can get more funding from sponsors it would be great > to add more money to this budget item. ACK. And yes, that is our intention. > * Within the other budget positions the team is flexible to re-assign > expenses, such re-assignment shall be committed to the public ledger > for documentation purposes. Understood. Thanks. > > I'm looking forward to a great DebConf Same here! > Andreas. So, do you have any other question or comment before giving an official approval? Or should we consider this version of the budget has been approved? > Am Tue, Mar 04, 2025 at 03:12:57PM -0500 schrieb Santiago Ruano Rincón: > > Dear Andreas, > > > > For DebConf 25, to be held in Brest, France, the local team has prepared > > the budget that you can find here below, and in the debconf-team's dc25 repo: > > > > https://salsa.debian.org/debconf-team/public/data/dc25/-/blob/main/budget/budget.ledger > > > > Except for a few changes that reduced the total expenses, this budget > > was presented in today's (2025-03-04) debconf orga meeting, and we > > agreed in to ask for its approval. You can find the minutes of the > > meeting at: > > > > https://meetbot.debian.net/debconf-team/2025/debconf-team.2025-03-04-17.00.html > > > > We would like to note that this is a conservative budget, and we are > > expecting more income from sponsors to come. Once we have more sponsors, > > we could increase the amounts for the different bursaries, especially > > food+accommodation. > > > > Could you please review the budget, and if you agree, approve it? > > > > If you have any questions, please, don't hesitate to let them know. > > > > Best regards, > > > > For the DC 25 local team, > > > > -- Santiago > > > > > > include commodities.inc > > include accounts.inc > > > > ; Budget for DC25 > > 2025-03-04 * Estimate > > ; > > ; > > ; Assets > > ; > > assets:debian-france > > ; > > ; > > ; Expected expenses > > ; > > expenses:accommodation:bed-set 2,600 EUR > > ; camping > > ; 16€ double-size bed > > ; 13€ single-size bed > > ; 4€ towel > > ; to do > > ; Renting > > expenses:accommodation:dormitory:rooms 32,200 EUR > > ; Dorm room for DebCamp + Arriving day (7 nights x avg. 100 beds) > > ; Dorm room for DebConf + Departing day (6 nights x avg. 100 beds) > > expenses:accommodation:camping 37,740 EUR > > ; mobile homes, priority for families and groups > > expenses:child-care 6,000 EUR > > ; to do > > ; Looking for institutional support to cover child-care > > ; Babysitters > > expenses:equipment:av 6,000 EUR > > ; to do: actual quote > > ; Renting and buying the screens, audio mixers, mics and projectors > > expenses:equipment:network 200 EUR > > ; Renting and buying the switches and cables > > expenses:fees:bank 1,200 EUR > > expenses:fees:SPI 1,600 USD > > ; Bank and SPI fees > > expenses:fees:import-tax 0 EUR > > ; Import duty on video equipment, sponsors' swag and other things > > expenses:food:catering 88,000 EUR > > ; Estimated total attendees: 400 > > ; Breakfast Rate DebCamp 50.00% of 253 accommodated attendees > > ; Breakfast Rate DebConf 95.00% of 253 accommodated attendees > > ; Lunch Rate DebCamp 40.00% > > ; Lunch Rate DebConf 85.00% > > ; Dinner Rate DebCamp 40.00% > > ; Dinner Rate DebConf 75.00% > > expenses:incidental 3,000 EUR > > expenses:insurance 78 EUR > > ; to do > > expenses:local-stuff-frontdesk 2,000 EUR > > ; frontdesk stuff > > expenses:local-team 2,000 EUR > > ; Locally fetching, renting and miscellaneous expenses > > expenses:printing 2,500 EUR > > ; to do: a quote is needed > > ; Banners, signs, flyers and printings > > expenses:site-visit 2,285 USD > > expenses:social:cheese-and-wine 800 EUR > > expenses:social:conference-dinner 17,500 EUR > > ; to do: we would like a conference dinner that costs half of this > > ; estimation, but we need confirmation from the place. > > ; Conference dinner and its travel (350 people) > > expenses:social:day-trip 12,000 EUR > > ; Day trip (200 people) > > expenses:swag 1,000 EUR > > ; Swag (300 people) - limiting it to bags + sponsors-provided stuff > > expenses:t-shirts 7,000 EUR > > ; T-shirts (with buffers: 400 attendees, X staffs, Y video team, Z volunteers) > > expenses:travel:bursary:diversity 10,000 EUR > > ; to do: to be discussed with the bursaries team > > expenses:travel:bursary:general 60,000 EUR > > ; to do: to be discussed with the bursaries team > > expenses:travel:invited-speakers 2,000 EUR > > ; to do: to be discussed with the content team > > expenses:travel:team:dc25 2,000 EUR > > expenses:travel:team:dc26 4,000 EUR > > ; to do > > expenses:travel:team:debconf-ctte 3,000 EUR > > expenses:travel:team:registration 1,000 EUR > > expenses:travel:team:video 3,000 EUR > > expenses:venue:covid 500 EUR > > expenses:venue:rooms 0 EUR > > ; To be confirmed > > expenses:venue:security-guards 6,302.77 EUR > > expenses:visa 0 EUR > > ; > > ; > > ; Expected income > > ; > > income:accommodation -70,400 EUR > > ; We are expecting 153 self-paid attendees out of 253 accommodated > > ; Accommodation price: 50€/night > > income:bar 0 EUR > > ; We may sell the bar ticket > > income:meal -73,000 EUR > > ; 100 food bursaries, 300 self-paid > > income:daytrip -12,000 EUR > > ; We may sell the day trip ticket > > income:conference-dinner -4,375 EUR > > ; We expect that 25% of the people pay for the conference dinner > > income:registration (64 * -200 EUR + 28 * -500 EUR) > > income:sponsors:platinum (3 * -20,000 EUR) > > income:sponsors:gold (2 * -10,000 EUR) > > income:sponsors:silver (8 * -5,000 EUR) > > income:sponsors:bronze (3 * -2,000 EUR) > > income:sponsors:supporter (2 * -1,000 EUR) > > income:sponsors:donations 0 EUR > > > > > > -- > https://fam-tille.de Danke, -- Santiago
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