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Re: Join in the DC19 bursaries team

Hi Nicolas,

> * Adriana Cássia <adriana.org@gmail.com> [2018-08-30 16:30:52 -0300]:
> > [...]
> > I would like to know what is required to join in the bursaries team.
> Thanks for your interest!
> I will be answering to the debconf-team list, as this is all things that
> should generally be known about the bursaries team.
> I'm really happy to have someone from the local team get involved in the
> bursaries process :-)
> In my opinion, the main requirement to enter the team is a combination of
> discretion and trustworthiness: the bursaries team handles the most sensitive
> data that attendees fill in during their registration: applications often
> contain personal details that must be shared with the absolute fewest people
> possible. Attendees entrust us with that information and we need to take the
> utmost care of it.
> Of course the main part of the work involves looking at and evaluating people's
> applications. To that end, members of the bursaries team need an overall
> understanding of the organization of Debian, and the Free Software community.
> Basically that means being able to look up and understand the record of
> contributions of an individual in Debian and/or in the wider Free Software
> community, and evaluating/assessing the relevance of that record within the
> context of participation in the Debian Conference.
> This also involves being able to judge, at least superficially, the work plan
> for DebCamp and DebConf that people may submit depending on how we design the
> process this year.
> Finally, we do allow people who are on the team to apply for a bursary (all
> members of the team are, after all, also contributors, and on that basis their
> application should be considered), and we expect referees to recuse themselves
> if they feel they would be unfair (either way) while evaluating someone's
> application. When this happens, the bursaries admins can shuffle around some
> evaluations to keep the workload even.
> The meat of the process happens between the end of applications (currently set
> to 31 March) and the posting of the results (currently set to 30 April). You
> need to be able to set aside some time during this period, probably around
> 20 hours over the month, depending on the number of applicants.
> We are still pondering having a budget for "essential volunteers" that would be
> eligible to shortcut the process and just get their bursary granted early, but
> that's still an idea that's floating around and we'll see if we implement it.
> On to actual access, there's three tools we use for the process:
>  - the bursaries@debconf.org alias, where we field queries around the process
>    from attendees, and where we hold our internal discussions on general issues
>    and on more specific attendee cases.
>  - the website ("wafer") where attendees send their applications (during the
>    registration process), and where members of the bursaries team ("referees")
>    send their evaluations.
>  - the private git repository, where the ranking and data processing scripts
>    live. Those repos contain CSV files with the full data dump and are
>    therefore sensitive/restricted.
> We have two access levels:
>  - referees only get access to the data for attendees they've been assigned,
>    and to the git repositories if they want to look the scripts over and ensure
>    the bursary admins are trustworthy.
>  - administrators get access to all data for all applicants, and get write
>    access to everything (which, specifically, lets them enter late applications
>    as well as enter the results of the aforementioned scripts)
> I hope this is mostly clear!

Thanks a lot  for the information. May I join in the bursaries team?

It's very likely that during the process I will ask some "newbie
questions", but I will try to do my best.

Best Regards,

Adriana C. da Costa

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