Re: [Debconf-team] Ad-Hoc sessions

[Michael Banck <mbanck@debian.org>]

On Fri, Jul 01, 2016 at 11:15:27AM -0400, Allison Randal wrote:
> On 07/01/2016 11:09 AM, Michael Banck wrote:
> > Hi,
> > 
> > is there a plan for ad-hoc sessions already? If not, we should start
> > thinking about it.
> > 
> > I'd propose we allow them from Monday on, in BoF room 1 and 2, unless
> > there will be more BoF rooms possibly be added later on (maybe if there
> > is a lot of demand?)
> > 
> > I also suggest we go with Flipcharts (or whiteboards?) for signup again,
> > it worked well enough last year. The already scheduled BoFs would be
> > written into the flipchart schedule up front.
> > 
> > An important questions would be where to put the flipcharts/whiteboards?
> > Probably near front-desk would be good, what do you think?
> > 
> > Me or some other volunteer from the content team will then add the
> > ad-hoc sessions to wafer for online schedule display on a best-effort
> > basis (but hopefully at least daily for the next day).
> > 
> > Anybody have any objections or suggestions?
> 
> Really, it's best if they submit ad-hoc sessions as BoFs through the web
> form. It takes me 2 minutes to add a session to the main schedule, makes
> it more visible for attendees to join the session, and saves us so much
> pain trying to cross-reference from paper to electronic schedules.

Well ok, but then we need to notify them of scheduling and resolve any
conflicts.  I guess it'd work, but self-scheduling might be easier.
Maybe we can tell them to put preferred timeslots into the comments to
content?

I'm fine either way.


Michael