On Fri, Mar 21, 2014 at 02:26:47PM +0100, raphael@walther.im wrote:
I.e., asking whether you thought the budget was ready for the *DPL's*
review.
> 1) sponsored amount of persons should be in the range of 120 based on
> previous years experience
http://rkd.zgib.net/http/debconf/old-dc10-stuff/only-arrived/rooms-by-date-2.txt
Those numbers show a peak of roughly 130 sponsored attendees. This is
definitely lower than the 190 in the first draft budget (which is why I
believe I took numbers from the wrong file before), but higher than your
figure of 120. I think we should target 130 for now. This reduces the
budget by $30k vs. the first draft.
FWIW, not having direct access to the penta db, I find that Richard's
website is the best source for historical data about recent DebConfs, even
though it stops at DC11. If someone has the necessary raw penta access and
wants to pull comparable statistics for more recent conferences, that would
be wonderful. Even better would be if the necessary queries used to
generate such reports would be saved somewhere in subversion so that they
can be referred to in the future rather than needing to be reinvented each
time from first principles. Would someone here be willing to do this? Not
necessarily someone who currently has penta db access, but someone who knows
SQL and has the time to work on providing these reports.
> 2) sponsorship income of USD 156k seems to be really unrealistic now.I agree; it seems unlikely that we will hit the $156k target set in the
> Numbers from previous DebConfs would suggest a realistic target in the
> range of USD 90-100k
first budget solely from external sponsors. However, until the sponsors are
landed, any such numbers are speculative; the more important aspect of
budgeting is to make sure we don't incur liabilities in excess of our
*confirmed* sponsorship, and to identify which budget items can be
added/dropped/scaled late in the process.
> 3) we based our budget on the contractsMy draft was also based on the contracts; so if there's anything there which
you think is incorrect, that requires a bit more explanation/discussion.
> 4) carry on surplus and deficit to next DebConf is insaneI don't understand this comment. It's well understood that any surplus from
the conference is returned to the Debian general fund, and release of funds
for future DebConfs is subject to approval by the DPL. In this respect,
having a surplus is perfectly fine, and the conference should never run a
deficit - because it should never spend more money than it has via
sponsorship + conference fees + DPL-approved Debian funds.