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Re: [Debconf-team] Budget woes



On Sat, Aug 16, 2014 at 08:33:30PM -0700, Steve Langasek wrote:
> So the question I have for the team is: are there other things we should be
> spending money on to make this a good conference, that we have shied away
> from due to money concerns?
> 
> I can suggest two possibilities.
> 
>  - Water bottles.  Sturdy, reusable aluminum water bottles - branded with
>    the Debian logo, of course! - would be a nice perk to send people home
>    with, that would be useful during the conference too.  (And they would
>    definitely come in handy for people on the day trip.) They are also
>    something that we could order extra of - I'm *sure* that people would be
>    interested in buying extras.

I like this idea quite a bit. It would pair nicely with my Debian umbrella.

>  - Beverage service.  We can always let people fill their water bottles at
>    the drinking fountains, and there are beverages available for purchase
>    down on the first floor.  If we want to provide anything more than that
>    to our attendees, it has to be contracted with the authorized caterer
>    (Aramark).  We have a quote for this below.  It's basically a complete
>    rip-off for anything beyond water, but those are the rules we have to
>    play by if we want something like this.  Depending on how they count "per
>    person" for coffee and tea, this could be as much as $600/day.  So
>    personally, I think if we do anything here it should only be water; and
>    if it's only water I'm not sure it adds value over just buying reusable
>    water bottles for everyone.

I've always put in-room water to good use at other conferences. I'd be a
fan of that. The food items does seem like a lot of money especially since
not everyone would really be in to it.

-Kees

> 
> 
> Should we pursue either of these options?  Are there any other nice-to-haves
> that we should consider adding?
> 
> 
> ---------- Forwarded message ----------
> From: Hudspeth, Lisa
> Date: Fri, Aug 15, 2014 at 7:49 AM
> Subject: RE: Debconf
> To: Mark Brinkmann
> 
> 
> 
> 
> Mark,
> 
> We offer a bulk water service which includes 1- 3 gallon container of water
> that would be refreshed 2 times during the day according to their breaks.
> It is $25 for the 1- 3 gallon container. Depending on the number of people
> attending the conference they can add to the number of containers they want
> for an additional $25 for each one.
> 
>  Coffee and Tea Service would be $2.00 per person. (10 person minimum)
> 
> The Fresh Garden Crudites served with Ranch Hummus and grilled pita
> triangles is $3.00 per person.(10 person minimum)
> 
> Assorted Cookies is $16 for 1 dozen.
> 
> Assorted cookies and brownies is $2.00 per person.(10 person minimum)
> 
> Let me know if you would like for me to speak with them directly.
> 
> Also, if they are an outside group there is a gratuity of 18% added onto
> the food and beverage.
> 
> Lisa
> 
> 
> 
> 
> ----- End forwarded message -----
> 
> Thanks,
> -- 
> Steve Langasek                   Give me a lever long enough and a Free OS
> Debian Developer                   to set it on, and I can move the world.
> Ubuntu Developer                                    http://www.debian.org/
> slangasek@ubuntu.com                                     vorlon@debian.org



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-- 
Kees Cook                                            @debian.org

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