Re: [Debconf-team] Budget woes
On Sat, Aug 16, 2014 at 08:33:30PM -0700, Steve Langasek wrote:
> So the question I have for the team is: are there other things we should be
> spending money on to make this a good conference, that we have shied away
> from due to money concerns?
>
> I can suggest two possibilities.
>
> - Water bottles. Sturdy, reusable aluminum water bottles - branded with
> the Debian logo, of course! - would be a nice perk to send people home
> with, that would be useful during the conference too. (And they would
> definitely come in handy for people on the day trip.) They are also
> something that we could order extra of - I'm *sure* that people would be
> interested in buying extras.
I like this idea quite a bit. It would pair nicely with my Debian umbrella.
> - Beverage service. We can always let people fill their water bottles at
> the drinking fountains, and there are beverages available for purchase
> down on the first floor. If we want to provide anything more than that
> to our attendees, it has to be contracted with the authorized caterer
> (Aramark). We have a quote for this below. It's basically a complete
> rip-off for anything beyond water, but those are the rules we have to
> play by if we want something like this. Depending on how they count "per
> person" for coffee and tea, this could be as much as $600/day. So
> personally, I think if we do anything here it should only be water; and
> if it's only water I'm not sure it adds value over just buying reusable
> water bottles for everyone.
I've always put in-room water to good use at other conferences. I'd be a
fan of that. The food items does seem like a lot of money especially since
not everyone would really be in to it.
-Kees
>
>
> Should we pursue either of these options? Are there any other nice-to-haves
> that we should consider adding?
>
>
> ---------- Forwarded message ----------
> From: Hudspeth, Lisa
> Date: Fri, Aug 15, 2014 at 7:49 AM
> Subject: RE: Debconf
> To: Mark Brinkmann
>
>
>
>
> Mark,
>
> We offer a bulk water service which includes 1- 3 gallon container of water
> that would be refreshed 2 times during the day according to their breaks.
> It is $25 for the 1- 3 gallon container. Depending on the number of people
> attending the conference they can add to the number of containers they want
> for an additional $25 for each one.
>
> Coffee and Tea Service would be $2.00 per person. (10 person minimum)
>
> The Fresh Garden Crudites served with Ranch Hummus and grilled pita
> triangles is $3.00 per person.(10 person minimum)
>
> Assorted Cookies is $16 for 1 dozen.
>
> Assorted cookies and brownies is $2.00 per person.(10 person minimum)
>
> Let me know if you would like for me to speak with them directly.
>
> Also, if they are an outside group there is a gratuity of 18% added onto
> the food and beverage.
>
> Lisa
>
>
>
>
> ----- End forwarded message -----
>
> Thanks,
> --
> Steve Langasek Give me a lever long enough and a Free OS
> Debian Developer to set it on, and I can move the world.
> Ubuntu Developer http://www.debian.org/
> slangasek@ubuntu.com vorlon@debian.org
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--
Kees Cook @debian.org
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