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Re: [Debconf-team] Updated DebConf Budget draft



Hi again,

As discussed on today's Debonf meeting, please give feedback about the budget until Sunday, 26th.
We'll then forward it to the DPL for approval.

Philipp


On Thu, May 23, 2013 at 7:44 PM, Philipp Hug <debian@hug.cx> wrote:
Hi,

We just committed a new version of the budget to svn, which includes DebCamp and other additional expenses, see:
http://anonscm.debian.org/viewvc/debconf-data/dc13/accounting/

The following changes were made to the budget:
* DebConf was extended from (1setup + 7 DebConf days) to 8 days which results in additional expenses of around CHF 12000 (difference between 290 and 60 person on saturday)
* Cleaning/dish-washing was added
* Conference dinner was extended
* Daytrip was extended
* Debian Day and/or Birthday event budget increased
* 4-day DebCamp was added with a budget of CHF 20000
* Debian newbies initiative was added (+CHF 20000)

On the income side
* I added some estimates based on current registration numbers. There are a lot more people paying for themselves than we expected

This results in a surplus of around CHF 2000, assuming Debian pays for the newbies initiative.

Please note: All those numbers, especially on the income side are based on estimates and can still change a lot.

Here's the effect of an additional self-paying attendee:
communal: CHF -118
8-bed: CHF -38
2-bed: CHF +42

So, if the actual number of attendees is lower than our estimate of 290, we should be able to pay the newbies initiative from DebConf income and don't need to rely on Debian for that.
Or as another option, we could think about sponsoring a bus service for those staying outside LeCamp.

Regards,
Philipp


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