Re: [Debconf-team] front desk related documents (ledger/food ticket sales)
On Sat, Jun 30, 2012 at 05:02:47PM -0600, Henning Sprang wrote:
> On Sat, Jun 30, 2012 at 2:03 PM, Richard Darst <rkd@zgib.net> wrote:
> > Anyway, these are just to get something started, to encourage better
> > tracking this year than past years.
> >
> > Henning is the on-site accountant and can work to make the actual
> > procedures.
> >
>
> Thanks for the helpful forms so far!
>
> I wonder about making one more form for collecting reimbursement data
> to fulfil the needs of information stated in [[Accounting]] - for
> reimbursement requests that will be paid via Banktransfer(if that
> happens - will it?!) we will also want to add account information and
> contact data.
About to have to run, but...
to get money out of FFIS, you have this
http://www.ffis.de/Verein/Reimbursement.ps
SPI has a similar form
http://www.spi-inc.org/treasurer/SPI_reimbursement_request.pdf
and those are *only* to get money out of their bank accounts. ISIC may
have its own.
DebConf doesn't have it's own form, as it's not a legal entity itself.
Perhaps you could make one. Perhaps you could use that of ISIC. If
the debconf cash isn't being counted as the assets/income of any legal
entiety, then perhaps it won't need forms. I am not one to want extra
paperwork that isn't needed. You all should discuss.
About the info requested in [[Accounting]], I would just be as low key
as possible. It is designed to just be what is needed to classify
things in ledger, and to keep things as un-bureaucratic as possible.
So, I might recommend people just send you the info from
[[Accounting]] first, and they tell you how they want to be
reimbursed, then you point them to the proper form (or no form, if
that's possible).
> Plus as stated in IRC, any expense above some amount(which exactly, is
> the question to the chairs) must be authorized by someone(who
> exactly?) and that should be recorded, e.g. by signature.
>
> ... off to do that, suggestions welcome...
I would say, there should be a meeting where authorization of
purchases of different types are delegated to various people, probably
local + global people. It would make sense to have Henning be an
authorize of small things.
- Richard
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| "Ye shall know the truth and -- the truth shall make you free"
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