[Debconf-team] Budget status, 2012-06-19

[Richard Darst <rkd@zgib.net>]

Current budget status:

Right now, we have a 5k$ surplus   (excluding travel and gov)

The gov support essentially amounts to about 10-13 k$
effectively (hard to know exactly since we don't have exact accom
figures).  However, I also am trying to use reconfirmed numbers
now.


We need money for:

- 5k$ Random expenses

- 1 k$ More people reconfirming (?)

- 15 k$ travel sponsorship already allocated

- 3 k$ more for travel sponsorship was requested


Possible sources of future income:

- 5 k$ extra from professional registration fees for
       accommodations.  Since this is still in flux, I am not
       sure just how much this will be.  This could also be
       realized from needing fewer rooms.

- ?? k$ unclaimed travel sponsorship (no one yet, probably travel
        costs won't be lower than expected this year.)  Most
        travel-approved people have reconfirmed already, so this
        is not as much as I thought.

- 25 k$ DC11 surplus.


The biggest variable now is accom costs, which hotels we'll use.
I am assuming about 30$/night as the budget says now.


So basically, we are "break even" if we exclude dc11 surplus and
travel sponsorship.  So you can consider all travel money to be
coming from dc11 surplus.

Recommendations:

- spend as much of the dc11 surplus on travel as you'd like.  Going to
  18k$ like I suggested last time still seems reasonable.

- Don't use gov hotels for conf, unless we get a good price.  Anything
  above about 30$/night will be an additional expense for us.

- Save as much money as possible, but don't stress too much.


Normal caveats apply: This is all educated guessing.  We usually
spend less than we budget, so if history is any indication we'll
have a much larger surplus than listed above.  Perhaps this is
mostly due to accom overestimation, which I am trying to get more
exact now.

- richard


(historical note: this was sent right before we got final hotel
quotes)

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| Richard Darst  -  rkd@          -  boltzmann: up 1064 days, 15:28
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| "Ye shall know the truth and -- the truth shall make you free"