Re: [Debconf-team] Some assumptions about the DC11 accounting
On Fri, 2012-06-08 at 21:16 -0400, Richard Darst wrote:
> One sponsor forgot to pay DC11, I am recording this as being passed on
> to DC12 (since that is where the money will appear). So, it is DC11
> income, not DC12, but isn't counting as our surplus. It also isn't
> counting as DC11 income.
I'm not too worried how this shows up, as long as it's clearly explained
in a note and as long as it's not included in the main DC12 sponsorship
figures.
> Two organizers were owed money for various expenses, which they never
> claimed. I am marking this as donations (unclaimed-reimbursement),
> instead of following up.
This sounds sensible. For this year's cycle, we should implement the
previously discussed deadline for claims. Does someone remember if we
agreed how many months would be allowed?
> I see four newbies which were paid out of DC11 travel funds, total
> cost of 1794.38 EUR. I am making a virtual transaction saying that
> this money came as an _income_ from debian, as opposed to being debian
> equity we are using, since Debian agreed to pay for this already, thus
> it should not count against our surplus from DC11.
Well, as with the late DC11 sponsorship, this is not really DC11 income
in the sense we normally mean that for calculating a "surplus". From an
overall Debian point of view, it's most useful to calculate what the
"surplus"/"loss" was on the conference without these types of "income".
If €100,000 of general Debian funds is transferred in and left unspent,
that shouldn't increase the headline "surplus" figure.
> For the final report, I am using USD/EUR exchange rates of 2012
> December 31.
I assume you mean 31 December *2011*, but, if it's easy to change, can't
you use a value from during the DebConf period? There was significant
change in rates during the year.
(Ideally it would be the rate on each relevant date, but I'm not
suggesting you waste time doing that for past data.)
--
Moray
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