Re: [Debconf-team] Registration questions
> From this discussion, we have some questions for the local team:
> * How is the hotel booking being handled? Do we simply have the
> whole hotel, or do we need to provide a number of rooms?
We have rooms to allocate 400 attendees in following hotels: Bosna,
Vidovic, Palas.
> * Are meals included with room bookings?
Yes.
> * Can people pay for meals directly, if they're (a) staying and
> (b) not staying at the hotel?
This can be arranged however we agree for it to be arranged.
> * Is the government paying for hotel accommodation and food
> directly, or giving us money to pay for it?
Government gave us money for us to pay for stuff, of course we
shouldn't rely on this money solely but on other sponsors as well.
What we'll be getting free of charge is Venue, Pools, Transportation
from Zagreb airport to Venue in Banja Luka, and security.
Besides this they gave us money, which when combined with other
sponsors should cover accommodation, food, travel and other costs
we'll have.
I also added Sponsorships to Meetings wiki to discuss it in more
detail on our next meeting. I believe all these things should be
discussed, so it's all clear and we can proceed with our next steps.
Adnan
On Sun, Mar 6, 2011 at 1:30 AM, Moray Allan <moray@sermisy.org> wrote:
> Richard and I have been discussing the registration questions
> regarding accommodation and food on #debconf-team, and would like to
> hear some more opinions.
>
> The main aim in this discussion is to make the registration process
> simpler for attendees. In the past we've had to deal often with
> people who thought they had asked for things that we didn't think they
> had, and sometimes vice versa. While it's nice to help unsponsored
> people to book rooms, it's not very helpful if we then become a
> bottleneck for changes to their booking, and complicate the process of
> payment (or cancellation) compared to a normal hotel booking.
> Equally, few people like being asked to agree months in advance to pay
> for a week's worth of meals in a restaurant, when they haven't yet
> seen it or the other options -- most attendees would much rather be
> able to choose where to eat separately for each meal.
>
> A second aim is to reduce unnecessary work for the DebConf team before
> and during the conference. Each year, dealing with last-minute
> changes in accommodation leading up to and during the conference
> period turns out to be more work than the relevant volunteers had
> imagined.
>
> From this discussion, we have some questions for the local team:
> * How is the hotel booking being handled? Do we simply have the
> whole hotel, or do we need to provide a number of rooms?
> * Are meals included with room bookings?
> * Can people pay for meals directly, if they're (a) staying and
> (b) not staying at the hotel?
> * Is the government paying for hotel accommodation and food
> directly, or giving us money to pay for it?
>
> A summary of the way our discussion has been heading, and some more
> questions, are at
> http://wiki.debconf.org/wiki/DebConf11/Registration
>
> --
> Moray
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