Re: [Debconf-team] Sarajevo report
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On 07/04/2006 10:01 AM, Alexander Schmehl wrote:
[...]
> Short Summary:
> ==============
> They prepared two different venues for us. One hotel and one student
> dormitory. The hotel has nearly everything we need, including different
> conference rooms. They don't have network connection right now
> everywhere we would like to have it, but they plan to build it up and
> promised cooperation during the build up phase. Having the Conf there
> would surely be more expensive, but would be a "conference of short walks".
> I would also like to mention, that the hotel could take a lot of the
> workload from our shoulders, one example would be the registration/info desk.
[...]
> After a small check in procedure, where we needed to hand them our
> passports (it's not sure, if something similar would be needed for
> attendees of the conference) we were shown the building. They have five
> smaller school like rooms, with hard coded stooling and tabling. They
> are equipped with 32 stools, a whiteboard and a white screen to be used
> with projectors. They have several projectors (but not enough for all
> five of the school rooms at the same time).
[...]
> The first proposed venue, the hotel, seems a bit above our usual
> standard during other confs. It's more expensive, but I really think it
> would be worth the money. They would take a huge workload from our
> shoulders, they are cooperative, at it would be a "conf of short walks":
> Everything under the same roof and (nearly) everyone there, too.
[...]
> Of course the numbers above are a "Milchmädchenrechnung" (which is a German
> phrase for cheating yourself); of course we will have more than 200 people
> attending DebConf 7. But I still think we could finance it somehow, since
> a) The conference will be in Europe, which means cheaper flights (and
> less money we need to spend for travell reimbursement)
> b) Many people are willing to pay a bit for a better location (on a
> voluntarily basis)
> c) The amount of work put on the hotels shoulders will create a less
> stressed orga team, and therefore a less stressed conference for all
[...]
Althought I understand that the hotel frontdesk would help
the Orga Team, a couple of things became pretty clear during the
DebConf6 while we were at the Info Desk:
1) The Info Desk is needed, the hotel's front desk could help us
(and of course they can help us a *lot*), but we still need to
deal with more specific information (things that we borrow,
doubts about the conference detail, schedules).
2) We should ask for passport identification to give the bags and
badges (if not the password, some kind of government document).
This point has a strong relation with (1), I understand that
hotel can relief us from deal with the rooms and related things
(which would be great and marga will love it) but I think that
we should still take care of bags, proceedings and general DC
information.
I totally agree that we could use the hotel frontdesk, my
point is "add to the record", specially because info desk was a
little bit "under-used" this year with regards to the information
(people come to know things and the answer was not there yet :D).
In time, as I understood it, we will need to set the info
in all EDI's venues, right?
Kind regards,
- --
Felipe Augusto van de Wiel (faw)
"Debian. Freedom to code. Code to freedom!"
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