Herewith, minutes of the IRC Meeting on 2014-10-07, discussing the venue visits from 6 & 7 Oct. === Venues === We've visited almost all the venues on our list, took pictures, ranked them according to [[PriorityList]], and narrowed down to our favourites: 1. UCT Breakwater Campus. Self-contained, with affordable quality hotel rooms, right in the heart of the V&A Waterfront, a popular tourist destination, with many restaurants and bars. Debian Day may have to be held elsewhere. 2. UCT Chemical Engineering Building, on Upper Campus. With accommodation in University dorms, and possibly plenaries in Leslie, which has bigger lecture theatres. 3. Protea Hotel in Technopark. Self-contained, large enough, but fairly remote. Half an hour's drive from the city. But really, almost all the venues we saw were suitable. We have options. PriorityList: https://wiki.debconf.org/wiki/PriorityList Venues: https://wiki.debconf.org/wiki/DebConf16/Bids/Cape_Town#Venues_being_investigated Pictures: https://gallery.debconf.org/main.php?g2_itemId=61707 === Dates === We suggested ~10-20 August to venues, but want to hear their cheapest dates. UCT Upper Campus can only happen in Vac (1 Jun - 17 Jul). === Next Steps === Complete the [[LocationChecklist]] for our preferred venues, and get quotes. LocationChecklist: https://wiki.debconf.org/wiki/LocationCheckList Full log: https://wiki.debconf.org/wiki/DebConf16/Bids/Cape_Town/Minutes/2014-10-07#Full_log There was also a small planning meeting on 2014-10-04, which hasn't had published minutes (and doesn't seem to need them) https://wiki.debconf.org/wiki/DebConf16/Bids/Cape_Town/Minutes/2014-10-04 SR -- Stefano Rivera http://tumbleweed.org.za/ +1 415 683 3272
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