Re: Covering visa fees as part of flights+accommodation expenses for events
Am 27.06.22 um 17:34 schrieb Jonathan Carter:
I don't think this needs to be a GR per sé, but I'd like to hear the
views of others on this, and I hope that we can garner enough consensus
so that we can just go ahead and implement this in our future bursary
policies.
I think covering travel Visa fees makes a lot of sense.
We had cases in the past that go (far) beyond just the official Visa
fees though. E.g. a person wanted to fly LA <-> NY to pick up a Visa
sticker. They asked for the flights plus a hotel night in NY. The team -
at the time - recommended to use FedEx instead.
Thus I suggest a maximum fee for any Visa related activities, e.g. a
default of USD 200, adjusted to inflation and (if necessary) relative
Visa-cost insanity of DebConf hosting countries*. Because sometimes
travel is required to just get a Visa, e.g. going to a larger city to
apply in person. Of course - as with all our reimbursement - only the
actual cost can be claimed with receipts.
* Visa fees are often reciprocal between countries. They are a political
means much more than an administrative.
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