also sprach Richard Hartmann <richih.mailinglist@gmail.com> [2014-06-28 09:28 +0200]:
> > - day trip
>
> Increased social activity, showcasing the beautiful surroundings
> of Heidelberg to the world, and sporty activities which increase
> health.
Neither of those are considered "gemeinnützig im Sinne der
Volksbildung".
> > - conference dinner
>
> As this is a social happening which heightens the chances of
> high-grade speakers attending, thus increasing overall benefit and
> exchange of knowledge etc pp...
Sure, the dinner can and should take place. The question is whether
the Verein covers everyone's expenses. Here, PwC is quite clear and
the answer is "no". Either we ask e.g. 25€ of everyone (has been
done in the past), or we find other ways (which I think is very
charming).
The Verein can surely cover expenses for the invited, high-profile
speakers to increase the chance of their attendance, but not
everyone…
> > In our experience from other conferences, this could fly well,
> > as sponsors are happy to spend more money if they get
> > extravagant placement in return.
>
> Said extravagant placement may alienate attendees or other
> sponsors. I am not saying that would happen, but I am saying we
> should communicate this early and clearly.
Sure.
> And it should not be the "ACME day trip SPONSORED BY ACME! BY THE
> WAY ACME!" type sponsoring. A banner at the dinner may be OK;
> a speech by a representative during dinner not so much. Point
> being, there should be a balance and the perks clearly defined and
> weighed.
Yes, of course.
> > Looking forward to your thoughts!
>
> I think we can possibly redefine one or two items of the above to
> fit with legal requirements, especially since perks like those are
> widely regarded as integral part of a conference.
I don't think this will be possible, sorry. But you're most welcome
to try. Even the lady at the Finanzamt was very clear when I even as
much as uttered the thought of a conference dinner or a day trip.
--
.''`. martin f. krafft <madduck@debconf.org> @martinkrafft
: :' : DebConf orga team
`. `'`
`- DebConf14: Portland, OR, USA: http://debconf14.debconf.org
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