Re: [Debconf-team] DebConf14 Cheese and Wine party venue

[Benjamin Kerensa <bkerensa@ubuntu.com>]

On Thu, Jul 17, 2014 at 10:58 AM, Steve Langasek <vorlon@debian.org> wrote:
> Hi Gerald,
>
> On Thu, Jul 17, 2014 at 10:08:22AM -0700, Gerald Turner wrote:
>> Richard Hartmann <richih.mailinglist@gmail.com> writes:
>> > On Tue, Jul 15, 2014 at 8:06 AM, Benjamin Kerensa <bkerensa@ubuntu.com> wrote:
>> >> I would say that there are lots of policies and rules that Debconf
>> >> attendees need to comply with to travel to the U.S. that they may not
>> >> agree with. I'm certain their policy is just along the lines of
>> >> covering them for any possible liability and about appropriate
>> >> conduct.
>
>> > WIthout wanting to bikeshed, wouldn't the pragmatic approach be to
>> > request a copy and go through it instead of making largely baseless
>> > assumptions?
>
>> Here is Puppet Labs Code of Conduct:
>
>>   http://docs.puppetlabs.com/community/community_guidelines.html#event-code-of-conduct
>
>> Yesterday I got a reply from Puppet Labs, looks like they'll accept an
>> export of our summit data rather than have us use Eventbrite, and also
>> looks like they agree that our CoC and their CoC are in alignment ("For
>> the most part, I feel they are in sync").
>
> One thing I'm concerned about is whether attendees are going to be upset
> about disclosing their personal information to Puppet Labs in this way.  Of
> course it's preferable over having to share it with an external third party
> (event brite), but in that case at least the people choosing to attend the
> C&W party are in control of what data is shared.  What is the overall
> thinking here about the data we'll export?

Unless we have expressly told attendees something along sharing their
data as necessary with sponsors I don't think we should. I know
PuppetLabs would never do anything with it but the principle is what
counts.

>
> AIUI, PuppetLabs wants name and email for the people attending (they also
> want physical address, but we explained this wasn't available and they were
> ok with it).  Should we try to insist on only giving them names, since they
> have no reason to contact people by email afterwards?  They mostly just want
> a headcount, right?

I think it is more than head count but also to track who uses their
space many start ups do this now and make you sign in a log so they
can track that.