Expense approved (see my other mail for details and excuse my brevity since I'm in traveling mode) Am Tue, Mar 04, 2025 at 03:12:57PM -0500 schrieb Santiago Ruano Rincón: > Dear Andreas, > > For DebConf 25, to be held in Brest, France, the local team has prepared > the budget that you can find here below, and in the debconf-team's dc25 repo: > > https://salsa.debian.org/debconf-team/public/data/dc25/-/blob/main/budget/budget.ledger > > Except for a few changes that reduced the total expenses, this budget > was presented in today's (2025-03-04) debconf orga meeting, and we > agreed in to ask for its approval. You can find the minutes of the > meeting at: > > https://meetbot.debian.net/debconf-team/2025/debconf-team.2025-03-04-17.00.html > > We would like to note that this is a conservative budget, and we are > expecting more income from sponsors to come. Once we have more sponsors, > we could increase the amounts for the different bursaries, especially > food+accommodation. > > Could you please review the budget, and if you agree, approve it? > > If you have any questions, please, don't hesitate to let them know. > > Best regards, > > For the DC 25 local team, > > -- Santiago > > > include commodities.inc > include accounts.inc > > ; Budget for DC25 > 2025-03-04 * Estimate > ; > ; > ; Assets > ; > assets:debian-france > ; > ; > ; Expected expenses > ; > expenses:accommodation:bed-set 2,600 EUR > ; camping > ; 16€ double-size bed > ; 13€ single-size bed > ; 4€ towel > ; to do > ; Renting > expenses:accommodation:dormitory:rooms 32,200 EUR > ; Dorm room for DebCamp + Arriving day (7 nights x avg. 100 beds) > ; Dorm room for DebConf + Departing day (6 nights x avg. 100 beds) > expenses:accommodation:camping 37,740 EUR > ; mobile homes, priority for families and groups > expenses:child-care 6,000 EUR > ; to do > ; Looking for institutional support to cover child-care > ; Babysitters > expenses:equipment:av 6,000 EUR > ; to do: actual quote > ; Renting and buying the screens, audio mixers, mics and projectors > expenses:equipment:network 200 EUR > ; Renting and buying the switches and cables > expenses:fees:bank 1,200 EUR > expenses:fees:SPI 1,600 USD > ; Bank and SPI fees > expenses:fees:import-tax 0 EUR > ; Import duty on video equipment, sponsors' swag and other things > expenses:food:catering 88,000 EUR > ; Estimated total attendees: 400 > ; Breakfast Rate DebCamp 50.00% of 253 accommodated attendees > ; Breakfast Rate DebConf 95.00% of 253 accommodated attendees > ; Lunch Rate DebCamp 40.00% > ; Lunch Rate DebConf 85.00% > ; Dinner Rate DebCamp 40.00% > ; Dinner Rate DebConf 75.00% > expenses:incidental 3,000 EUR > expenses:insurance 78 EUR > ; to do > expenses:local-stuff-frontdesk 2,000 EUR > ; frontdesk stuff > expenses:local-team 2,000 EUR > ; Locally fetching, renting and miscellaneous expenses > expenses:printing 2,500 EUR > ; to do: a quote is needed > ; Banners, signs, flyers and printings > expenses:site-visit 2,285 USD > expenses:social:cheese-and-wine 800 EUR > expenses:social:conference-dinner 17,500 EUR > ; to do: we would like a conference dinner that costs half of this > ; estimation, but we need confirmation from the place. > ; Conference dinner and its travel (350 people) > expenses:social:day-trip 12,000 EUR > ; Day trip (200 people) > expenses:swag 1,000 EUR > ; Swag (300 people) - limiting it to bags + sponsors-provided stuff > expenses:t-shirts 7,000 EUR > ; T-shirts (with buffers: 400 attendees, X staffs, Y video team, Z volunteers) > expenses:travel:bursary:diversity 10,000 EUR > ; to do: to be discussed with the bursaries team > expenses:travel:bursary:general 60,000 EUR > ; to do: to be discussed with the bursaries team > expenses:travel:invited-speakers 2,000 EUR > ; to do: to be discussed with the content team > expenses:travel:team:dc25 2,000 EUR > expenses:travel:team:dc26 4,000 EUR > ; to do > expenses:travel:team:debconf-ctte 3,000 EUR > expenses:travel:team:registration 1,000 EUR > expenses:travel:team:video 3,000 EUR > expenses:venue:covid 500 EUR > expenses:venue:rooms 0 EUR > ; To be confirmed > expenses:venue:security-guards 6,302.77 EUR > expenses:visa 0 EUR > ; > ; > ; Expected income > ; > income:accommodation -70,400 EUR > ; We are expecting 153 self-paid attendees out of 253 accommodated > ; Accommodation price: 50€/night > income:bar 0 EUR > ; We may sell the bar ticket > income:meal -73,000 EUR > ; 100 food bursaries, 300 self-paid > income:daytrip -12,000 EUR > ; We may sell the day trip ticket > income:conference-dinner -4,375 EUR > ; We expect that 25% of the people pay for the conference dinner > income:registration (64 * -200 EUR + 28 * -500 EUR) > income:sponsors:platinum (3 * -20,000 EUR) > income:sponsors:gold (2 * -10,000 EUR) > income:sponsors:silver (8 * -5,000 EUR) > income:sponsors:bronze (3 * -2,000 EUR) > income:sponsors:supporter (2 * -1,000 EUR) > income:sponsors:donations 0 EUR > -- https://fam-tille.de
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