Hi,
Em 20-08-2018 15:01, Daniel Lange escreveu:
> Hi Paulo,
>
> a few comments / questions with my DebConf committee hat on:
>
> 1) FTR: A budget that you ask to get approved should include all planned
> expenses and all expected income. So we can assess the whole picture and
> not only - e.g. - hotel cost. The big expenses (bursary budget incl.
> outreach, accommodation, food, venue rent, video / audio / infra rental
> where needed) should be estimated. Similarly the fundraising team should
> have an estimate of what local and what global sponsors are expected to
> contribute. The estimated delta (if any) between expenses and income is
> important.
Ok. In another email has suggested that it could be at this time only
this part.
> 2) Are you planning to get some of the 78k USD for accommodation paid
> for by self-paying attendees? If so, what percentage do you want to
> cover via your bursary budget and what percentage will be paid by attendees?
> (E.g.: If 50% would be self-paid accomm we'd have essentially down-paid
> 20% already paying 10% of the total.)
Much of these rooms are laid out for the bursaries. Some of them can be
allocated to anyone who wants to pay. But the intention is for these to
be for the bursaries themselves.
>
> 3) What other down payments at what points in time do the hotels expect?
10% in October,
50% in March,
20% in July,
and 20% after DebConf.
>
> 4) If we cancel one of the hotels will we get the down-payment(s) fully
> refunded?
Depends on reason and time of cancellation
>
> 5) At what point in time, for each of the hotels, do reservations get
> binding (non-refundable)?
>
Approximately 90 days before the first date.
> Kind regards,
> Daniel
>
> Am 20.08.2018 um 19:09 schrieb Paulo Henrique de Lima Santana:
>> Let the game begin \o/
>>
>> Dear DPL,
>>
>> I'm requesting your aproval to the budget below:
>>
>> USD -77,827.61 assets:SPI
>> USD 77,827.61 expenses:roomboard:accommodation
>> USD 16,750.07 Aladdin
>> USD 61,077.53 Nacional
>> --------------------
>> 0
>>
>> We need to pay 10% of the ammount until 2018-10-01. So, we are asking these
>> payments to be done by SPI:
>> Hotel Aladdin = USD 1,675.00
>> Hotel Nacional = USD 6,107.00
>> ------------------------
>> TOTAL = USD 7,782.00
>>
>> You can read more details about these reservations here:
>> https://wiki.debian.org/DebConf/19/Accommodation
>>
>> Best regards,
>>
>
Best Regards
--
Daniel Lenharo de Souza
http://www.lenharo.eti.br
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