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Re: Open issue for the Curitiba (Brazil) Team bid / Bid decision meeting 2018-01-25 14:30 UTC

On Wed, Jan 24, 2018 at 02:45:33PM +0100, Daniel Lange wrote:
> Am 24.01.2018 um 13:19 schrieb Paulo Henrique de Lima Santana:
> >> How much is a down-payment for the two hotels above and possibly San
> >> Juan Hotel which seems like a likely choice for hotel #3 based on
> >> distance and cost alone.
> > I don't see why is important to know this now.
> > Could you wait after we confirm (or not) if Curitiba will host DC19?
> You probably won't have an approved budget until after DebConf18 so this
> one will have to go to leader@ for a specific out-of-budget approval. It
> would be very helpful to know whether we talk USD 5,000 or 50,000.
> I don't think it will be decisive information for the bid approval but
> getting this info is also just one phone call with the reservation
> manager per hotel. ("What percentage of a reservation do you typically
> ask for as a down-payment to reserve a block of rooms? Would 10% be
> sufficient?")

We asked and none of them would give a fixed number. Basically they all
said "it depends".

The one that provided the less imprecise answer as Nacional Inn: they said that
if people would pay for themselves, they could accept the reservation by them
paying one night in advance. If we will pay for dozens of rooms at one, IMO it
is safe to assume that we can get a better deal than that, but let's use this
info as a worse case and do some some quick and dirty math. If we assume that
we would sponsor accomodation for 300 people, at $25 a night, that would give a
reservation downpayment of $7500.  But I still think we can negotiate a better
deal than that.

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