Here are the latest budget previsions. The expenses have not changed but
the income did (more sponsors, I had forgotten to add pro and corp
registrations fees).
Note that we are technically making some money. Some have mentioned an
eventual travel budget increase, but I'll let the bursary team ask for
it if they feel it's needed.
Forex rates used:
2017-05-08 13:58:01 USD 1,36887 CAD
2017-05-08 13:58:01 EUR 1,49798 CAD
2017-05-08 13:58:01 CHF 1,37256 CAD
188,088.13 USD assets:receivable
172,388.17 USD budget
730.53 USD advisory:annual-report
1,461.06 USD childcare:misc
7,122.66 USD confdinner
1,278.43 USD alcohol
2,922.12 USD meals
730.53 USD transport
2,191.59 USD venue
5,844.24 USD content
730.53 USD entertainment:band
219.16 USD fees:registration
730.53 USD fulfillment:banners
1,570.64 USD incidentals
109.58 USD bank
730.53 USD frontdesk
365.26 USD phone
365.26 USD transport
1,461.06 USD insurance:event
365.26 USD openweekend
10,732.94 USD outreach
10,002.41 USD diversity
730.53 USD press
79,043.30 USD roomboard
9,204.67 USD debcamp
767.06 USD breakfast
2,922.12 USD classrooms
2,301.17 USD dinner
1,461.06 USD hotel
1,753.27 USD lunch
69,838.63 USD debconf
2,922.12 USD breakfast
6,574.77 USD classrooms
10,957.94 USD dinner
9,935.20 USD hotel
10,957.94 USD lunch
28,490.65 USD mcgill
4,383.18 USD swag
1,461.06 USD bags
1,461.06 USD shipping
1,461.06 USD tshirts
29,221.18 USD travel
26,664.33 USD venue
2,107.58 USD video:shipping
509.38 USD expenses
206.71 USD fees
83.25 USD misc
123.46 USD registration
172.67 USD roomboard:debconf:classrooms
130.00 USD swag
-188,597.50 USD income
-8,766.35 USD attendee:registration
-1,461.06 USD confdinner:meals
-13,149.53 USD roomboard:debconf
-1,461.06 USD breakfast
-730.53 USD classrooms
-5,478.97 USD dinner
-5,478.97 USD lunch
-165,001.40 USD sponsors
-219.16 USD swag
-73.05 USD bags
-146.11 USD tshirts
--------------------
172,388.17 USD
--
pollo
On 2017-04-14 08:10, Mehdi Dogguy wrote:
>
>
> On 11/04/2017 18:22, Louis-Philippe Véronneau wrote:
>> On 2017-04-11 07:26, Mehdi Dogguy wrote:
>>> Hi,
>>>
>>> Thanks for this updated budget!
>>>
>>> On 09/04/2017 20:44, Louis-Philippe Véronneau wrote:
>>>> We got some good news regarding sponsorship that should be announced
>>>> shortly.
>>>>
>>>> Meanwhile, madduck helped me to make the currency conversion work. Here
>>>> is an updated version of the ledger in USD. The only thing that changed
>>>> is the sponsors line.
>>>>
>>>
>>> Great! This simplifies reading and tracking of the budget.
>>>
>>>> Forex rates used:
>>>> 2017-04-09 19:16:23 USD 1,33988 CAD
>>>> 2017-04-09 19:16:23 EUR 1,41884 CAD
>>>> 2017-04-09 19:16:23 CHF 1,32854 CAD
>>>>
>>>> *Budgeted expenses*:
>>>>
>>>> 745.21 USD advisory:annual-report
>>>> 1,490.41 USD childcare:misc
>>>> 7,265.76 USD confdinner
>>>> 1,304.11 USD alcohol
>>>> 2,980.83 USD meals
>>>
>>> Any of those two include non-alcoholic beverage?
>>
>> Sure. I think the conference dinner is the only occasion where we will
>> be paying for alcohol (only one drink on the house), but we will be
>> providing other drinks (Kombucha, soft-drinks, juice, etc.) for people
>> who do not drink alcohol.
>>
>> We will have all the latitude to do this since we are providing the
>> drinks, not the caterer.
>>
>
> Ok.
>
>>>
>>>> 745.21 USD transport
>>>> 2,235.62 USD venue
>>>> 5,961.65 USD content
>>>> 745.21 USD entertainment:band
>>>> 223.56 USD fees:registration
>>>> 745.21 USD fulfillment:banners
>>>> 1,602.19 USD incidentals
>>>> 111.78 USD bank
>>>> 745.21 USD frontdesk
>>>> 372.60 USD phone
>>>> 372.60 USD transport
>>>> 1,490.41 USD insurance:event
>>>> 372.60 USD openweekend
>>>> 10,948.57 USD outreach
>>>> 10,203.37 USD diversity
>>>> 745.21 USD press
>>>> 80,631.34 USD roomboard
>>>> 9,389.60 USD debcamp
>>>> 782.47 USD breakfast
>>>> 2,980.83 USD classrooms
>>>> 2,347.40 USD dinner
>>>> 1,490.41 USD hotel
>>>> 1,788.50 USD lunch
>>>> 71,241.74 USD debconf
>>>> 2,980.83 USD breakfast
>>>> 6,706.86 USD classrooms
>>>> 11,178.10 USD dinner
>>>> 10,134.81 USD hotel
>>>> 11,178.10 USD lunch
>>>> 29,063.05 USD mcgill
>>>> 4,471.24 USD swag
>>>> 1,490.41 USD bags
>>>> 1,490.41 USD shipping
>>>> 1,490.41 USD tshirts
>>>> 29,808.26 USD travel
>>>
>>> Is it planned to invite press to DC17?
>>
>> It is. There is a ~750 USD budget in the outreach:press account for
>> that. Last meeting we decided to invite LWN and Linux Magazine and offer
>> them to pay for food for one person for the whole conference.
>>
>> I don't know for Linux Magazine, but anarcat has been doing a lot of
>> stuff for LWN lately and is based in Montreal. I'm sure he'll be happy
>> to write a few articles.
>>
>
> Ok. Though if the contact from Linux Magazine is not based in Montreal,
> I imagine he will need more than 750 USD. In any case, We can extend this
> budget line later if needed.
>
>> We have not talked about doing a press conference for local medias
>> though. A local newspaper already wrote to us asking for more details on
>> the conf and on ways to stay in touch. Maybe we could arrange something
>> during Open Day?
>>
>
> If we can manage to get enough attention from local press/media, then yes
> it would be definitely great!
>
>> Even considering these expenses, we will still have some money left
>> budgeted in this account. If someone has ideas on neat things we could
>> do, don't hesitate to reach out to us.
>>
>>>
>>>> 27,200.04 USD venue
>>>> 2,149.92 USD video:shipping
>>>
>>> Are you planning to purchase new video hardware? I guess a specific request
>>> will be made for that independently of DebConf17 expenses?
>>
>> Yeah, if we ever ever get to coordinate enough for this project to go
>> through, we'll ask for money independently of DebConf17 expenses.
>>
>
> Ok.
>
>>>
>>>> 287.25 USD expenses
>>>> 157.25 USD fees
>>>> 31.31 USD misc
>>>> 125.94 USD registration
>>>> 130.00 USD swag
>>>> --------------------
>>>> 175,851.58 USD
>>>>
>>>> *Budgeted income*:
>>>>
>>>> 1,490.41 USD confdinner:meals
>>>> 13,413.72 USD roomboard:debconf
>>>> 1,490.41 USD breakfast
>>>> 745.21 USD classrooms
>>>> 5,589.05 USD dinner
>>>> 5,589.05 USD lunch
>>>> 150,871.44 USD sponsors
>>>
>>> How much of this is committed as of today?
>>
>> I merged the sponsors:committed & sponsors:expected accounts since
>> madduck told me it was a weird thing to do.
>>
>
> Well, I don't find it weird :-) It helps to know how much of it is secured
> and how much is still uncertain. At least, that's how I read those numbers.
>
>> At the moment, 100% of the sponsors income listed (150,871.44 USD) is
>> committed income. We had a breakthrough recently and gained two new
>> platinum sponsors. That helped a great deal.
>>
>
> That's great news! Well done.
>
>>>
>>>> 223.56 USD swag
>>>> 74.52 USD bags
>>>> 149.04 USD tshirts
>>>> --------------------
>>>> 165,999.13 USD
>>>>
>>>
>>> And thanks for your work on this!
>>>
>>> Regards,
>>>
>>
>
> I do not have further questions about the budget. The same goes for the
> DebConf Committee. Therefore, I approve this budget [1].
>
> [1] Up to commit 858e2d7d2ff1780dab0a8d8feab8aeef9acbcef6 in
> ssh://git.debian.org/git/debconf-data/dc17.git
>
> Regards,
>
Attachment:
signature.asc
Description: OpenPGP digital signature