On 11/04/2017 18:22, Louis-Philippe Véronneau wrote: > On 2017-04-11 07:26, Mehdi Dogguy wrote: >> Hi, >> >> Thanks for this updated budget! >> >> On 09/04/2017 20:44, Louis-Philippe Véronneau wrote: >>> We got some good news regarding sponsorship that should be announced >>> shortly. >>> >>> Meanwhile, madduck helped me to make the currency conversion work. Here >>> is an updated version of the ledger in USD. The only thing that changed >>> is the sponsors line. >>> >> >> Great! This simplifies reading and tracking of the budget. >> >>> Forex rates used: >>> 2017-04-09 19:16:23 USD 1,33988 CAD >>> 2017-04-09 19:16:23 EUR 1,41884 CAD >>> 2017-04-09 19:16:23 CHF 1,32854 CAD >>> >>> *Budgeted expenses*: >>> >>> 745.21 USD advisory:annual-report >>> 1,490.41 USD childcare:misc >>> 7,265.76 USD confdinner >>> 1,304.11 USD alcohol >>> 2,980.83 USD meals >> >> Any of those two include non-alcoholic beverage? > > Sure. I think the conference dinner is the only occasion where we will > be paying for alcohol (only one drink on the house), but we will be > providing other drinks (Kombucha, soft-drinks, juice, etc.) for people > who do not drink alcohol. > > We will have all the latitude to do this since we are providing the > drinks, not the caterer. > Ok. >> >>> 745.21 USD transport >>> 2,235.62 USD venue >>> 5,961.65 USD content >>> 745.21 USD entertainment:band >>> 223.56 USD fees:registration >>> 745.21 USD fulfillment:banners >>> 1,602.19 USD incidentals >>> 111.78 USD bank >>> 745.21 USD frontdesk >>> 372.60 USD phone >>> 372.60 USD transport >>> 1,490.41 USD insurance:event >>> 372.60 USD openweekend >>> 10,948.57 USD outreach >>> 10,203.37 USD diversity >>> 745.21 USD press >>> 80,631.34 USD roomboard >>> 9,389.60 USD debcamp >>> 782.47 USD breakfast >>> 2,980.83 USD classrooms >>> 2,347.40 USD dinner >>> 1,490.41 USD hotel >>> 1,788.50 USD lunch >>> 71,241.74 USD debconf >>> 2,980.83 USD breakfast >>> 6,706.86 USD classrooms >>> 11,178.10 USD dinner >>> 10,134.81 USD hotel >>> 11,178.10 USD lunch >>> 29,063.05 USD mcgill >>> 4,471.24 USD swag >>> 1,490.41 USD bags >>> 1,490.41 USD shipping >>> 1,490.41 USD tshirts >>> 29,808.26 USD travel >> >> Is it planned to invite press to DC17? > > It is. There is a ~750 USD budget in the outreach:press account for > that. Last meeting we decided to invite LWN and Linux Magazine and offer > them to pay for food for one person for the whole conference. > > I don't know for Linux Magazine, but anarcat has been doing a lot of > stuff for LWN lately and is based in Montreal. I'm sure he'll be happy > to write a few articles. > Ok. Though if the contact from Linux Magazine is not based in Montreal, I imagine he will need more than 750 USD. In any case, We can extend this budget line later if needed. > We have not talked about doing a press conference for local medias > though. A local newspaper already wrote to us asking for more details on > the conf and on ways to stay in touch. Maybe we could arrange something > during Open Day? > If we can manage to get enough attention from local press/media, then yes it would be definitely great! > Even considering these expenses, we will still have some money left > budgeted in this account. If someone has ideas on neat things we could > do, don't hesitate to reach out to us. > >> >>> 27,200.04 USD venue >>> 2,149.92 USD video:shipping >> >> Are you planning to purchase new video hardware? I guess a specific request >> will be made for that independently of DebConf17 expenses? > > Yeah, if we ever ever get to coordinate enough for this project to go > through, we'll ask for money independently of DebConf17 expenses. > Ok. >> >>> 287.25 USD expenses >>> 157.25 USD fees >>> 31.31 USD misc >>> 125.94 USD registration >>> 130.00 USD swag >>> -------------------- >>> 175,851.58 USD >>> >>> *Budgeted income*: >>> >>> 1,490.41 USD confdinner:meals >>> 13,413.72 USD roomboard:debconf >>> 1,490.41 USD breakfast >>> 745.21 USD classrooms >>> 5,589.05 USD dinner >>> 5,589.05 USD lunch >>> 150,871.44 USD sponsors >> >> How much of this is committed as of today? > > I merged the sponsors:committed & sponsors:expected accounts since > madduck told me it was a weird thing to do. > Well, I don't find it weird :-) It helps to know how much of it is secured and how much is still uncertain. At least, that's how I read those numbers. > At the moment, 100% of the sponsors income listed (150,871.44 USD) is > committed income. We had a breakthrough recently and gained two new > platinum sponsors. That helped a great deal. > That's great news! Well done. >> >>> 223.56 USD swag >>> 74.52 USD bags >>> 149.04 USD tshirts >>> -------------------- >>> 165,999.13 USD >>> >> >> And thanks for your work on this! >> >> Regards, >> > I do not have further questions about the budget. The same goes for the DebConf Committee. Therefore, I approve this budget [1]. [1] Up to commit 858e2d7d2ff1780dab0a8d8feab8aeef9acbcef6 in ssh://git.debian.org/git/debconf-data/dc17.git Regards, -- Mehdi
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