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[Debconf-team] Fwd: Invoices for the Catering and Parking



Hi Graham 

We will need to contact the Traffic Department (as per Belinda's email) please see all the numbers you will need: 


Re: parking. You will need to liaise with the UCT traffic department so they are aware of this conference and your parking requirements. We often deal with Harry Fisher: Harry Fisher harry.fisher@uct.ac.za

 

Please see some further traffic contacts below:

 

If YES, please contact the Chief Traffic Officer to make arrangements and specify any VIP parking requirements.

Tel: (021) 650 3314, or (021) 650 3121

Note: 
- Traffic support required after 16h00 will incur a cost to the event organisers. 
- Permits for casual parking may be obtained at the Visitor’s Reception and Information Centre.

 

Regards

Tammy



Hi Tammy

 

I don’t know which venues you have booked for the Deb conference but it would be ideal if you could have your teas and lunches in an open area near the lecture venues.

Perhaps check with your Debconf committee if they have booked a space like this?

 

Neerasha is requesting that we be the ‘middle man’ as we are making the payment for the accommodation and have signed the UCT residence accom contract.

However any other liaison with UCT service staff, eg with ICTS for WIFI, with Supercare for cleaning, with security and with traffic – you will need to handle on behalf of the Deb conference.

 

Kind regards

Belinda

 

From: Tammy Manning [mailto:mungojoed@gmail.com]
Sent: 05 April 2016 12:28 PM
To: Belinda Chapman <belinda.chapman@uct.ac.za>
Cc: Janet Sirmongpong <janet.sirmongpong@uct.ac.za>
Subject: Re: Invoices for the Catering and Parking

 

Hi Belinda

 

Many thanks for your response and the follow up with her, if we weren't allowed to do teh Catering at Fuller can we do it anywhere else on Campus? 

 

As per Neerasha's email I am a little hesitant to call on the Traffic Department myself as she had said that we need to do all through you, or is this not the case? 

 

Regards

Tammy

 

On Tue, Apr 5, 2016 at 11:59 AM, Belinda Chapman <belinda.chapman@uct.ac.za> wrote:

Dear Tammy

 

Thanks for your mail.

 

I have sent Neerasha a follow up mail for her to please respond whether she has had feedback from the Managers and Senior Coordinators of the Residence Facilities Team as to whether they will allow external caterers into the residence. I will let you know when I receive feedback.

 

Re: the deposits required for the caterers. Please can you liaise with the Deb conf committee about this as we have not yet received any funds for this conference and so are not in a position to make any payments.

We issued and sent an invoice for the deposit for the UCT residence accommodation to Daniel Lange, Stefano Riviero but have had no response.

 

Re: parking. You will need to liaise with the UCT traffic department so they are aware of this conference and your parking requirements. We often deal with Harry Fisher: Harry Fisher harry.fisher@uct.ac.za

 

Please see some further traffic contacts below:

 

If YES, please contact the Chief Traffic Officer to make arrangements and specify any VIP parking requirements.

Tel: (021) 650 3314, or (021) 650 3121

Note:
- Traffic support required after 16h00 will incur a cost to the event organisers.
- Permits for casual parking may be obtained at the Visitor’s Reception and Information Centre.

 

Thanks

Belinda

 

 

From: Tammy Manning [mailto:mungojoed@gmail.com]
Sent: 05 April 2016 11:28 AM
To: Janet Sirmongpong <janet.sirmongpong@uct.ac.za>
Cc: Belinda Chapman <belinda.chapman@uct.ac.za>
Subject: re: Invoices for the Catering and Parking

 

Dear Janet 

 

Please see the Invoices attached for Catering of Lunch and Dinner for Debcamp and DebConf. 

 

1) TBC who will be doing the Conference catering from the 2nd - 9th July 2016

For TBC we were hoping to have them in the upstairs room at Fuller Hall, with the balcony, this is where we would like to be setting up the tables if we get permission, which we are waiting for.  

They will also need a locked store room to store their equipment while they are there, and  a section of the Kitchen to wash dishes. This was all noted in my email to Belinda and Peter.

 

2) Matt Fox (Rondebosch Caterers) who will be doing the DebCamp catering for Lunch and Dinner from the 26th June - 1st July 2016. 

During the Camp people will walk down to the Pub for their Lunch and Dinner meals, so we won't need a designated area for catering as we do for TBC.

They will also be doing our Braai on the Wed during the Conference as well as supplying Tea and Coffee in the afternoon.

 

Please see that for both Caterers they need a Deposit made to secure the bookings. 

TBC - R10 000 and Rondebosch Caterers - R20 000 (invoices are attached) These need to be paid as soon as possible as we would hate to loose our bookings. 

 

3) PARKING: for the Conference we need to get permission for people with cars to park at UCT over the conference period. How do we go about this would you be able to organize this with the Traffic Department at UCT?

 

Many thanks and looking forward to hearing from you.

 

Regards

Tammy

 


 

--

MUNGO JOE 

Tammy 082 674  9764

Disclaimer - University of Cape Town This e-mail is subject to UCT policies and e-mail disclaimer published on our website at http://www.uct.ac.za/about/policies/emaildisclaimer/ or obtainable from +27 21 650 9111. If this e-mail is not related to the business of UCT, it is sent by the sender in an individual capacity. Please report security incidents or abuse via csirt@uct.ac.za



 

--

MUNGO JOE 

Tammy 082 674  9764

Disclaimer - University of Cape Town This e-mail is subject to UCT policies and e-mail disclaimer published on our website at http://www.uct.ac.za/about/policies/emaildisclaimer/ or obtainable from +27 21 650 9111. If this e-mail is not related to the business of UCT, it is sent by the sender in an individual capacity. Please report security incidents or abuse via csirt@uct.ac.za



--
MUNGO JOE 
Tammy 082 674  9764

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