Hi Philipp, On Mon, Apr 08, 2013 at 02:16:38PM +0200, Philipp Hug wrote: > I committed an updated budget for DebConf with the following additions > to the DPL-approved budget: > + CHF 4k daily cleaning of the venue/toilets [1] > + CHF 20k Debian newbies initiative [1] > + CHF 11k for 2 full meals instead of 1 buffet + full meal [2] > + CHF 5k for conference dinner [3] > + CHF 3k for day trip [3] > + CHF 4k for Debian day [3] > + CHF 3k for external speakers [3] Are there specific speakers that you have in mind? I haven't noticed this point discussed on the list previously. Like Gunnar, I wonder if this should come out of the travel sponsorship budget rather than being its own line item, and increase the sponsorship amount accordingly? > 1. these additional expenses are already approved by the DPL > 2. having 1 buffet meal and one full meal is IMO enough, but this > needs to be decided. What is the advantage of having a full meal vs. a buffet meal? Will the food be of better quality? More plentiful? I associate "full meal" (which I interpret as meaning "table service" in en_US) with the best meals I've ever had, but also the worst. I wonder how we are to know if it's worth an additional CHF 6.30/person/meal to have a full meal instead of a buffet. For my part, I think there are probably much better uses Debian's money can be put to rather than paying for a fancier meal for me. > 3. various additional expenses, which make the conference nicer for > all attendees, IMO we should include them. > On the income side, I estimated the current amount of sponsorship > money + additional 10k. > This results in a budget with a deficit of 20k, which means Debian > pays the newbies initiative for DebConf. To be precise, it appears the numbers assume a certain level of income from professional / corporate / non-sponsored attendees - not just from sponsorship. I've seen doubts expressed on the list previously about the assumptions of the income from attendees; how confident are we (as a whole) in the modeling of these numbers, and what are the consequences to the budget if the model is off? Thanks, -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developer http://www.debian.org/ slangasek@ubuntu.com vorlon@debian.org
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