On 06.11.2012 23:55, Daniel Pocock wrote:
Those are manageable debts The Le Camp contract seems more like a blank cheque with no upper bound. There will need to be clear procedures defined explaining who is authorised to give the head counts for meals each day, etc, and we will need to track that closely ourselves to ensure it doesn't overshoot the budget. Le Camp should be obliged to give us daily updates on the size of our bill. That differs a lot from a pre-pay arrangement. The contract drafts I've seen have no such detail about controls and procedures.
Why? We need to order the meals to Le Camp the day before the actual meal (or two day before), so we have such control to the budget.
Probably we need to check who take the meals, in order to avoid that non-payng/non-sponsored people will eat for free. But this come later.
Anyway, on the budget discussion I don't remember a lot of discussion about talk room setup. IIRC in Le Camp we have some free infrastructure, and we can put anywhing we want. Is it the same in Interlaken? (I ask, because this is a critical point: many venue require to rent them conference equipment at very high prices).
ciao cate