That doesn't yet define how many of each size you plan to order -- you
need to decide how to allocate the spare attendee ones, and how to
allocate the "unknown volunteer" and "unknown video team" ones.
Last year the initial orders were:
Size Ordered Number in Penta
S 15 12
M 100 82
L 130 115
XL 100 85
XXL 50 39
F-S 10 6
F-M 20 14
F-L 12 7
F-XL 3 2
Staff (volunteers and organisers):
Size Ordered Number in Penta
S 3 1
M 10 7
L 15 10
XL 15 11
XXL 7 7
F-S 3 2
F-M 3 2
F-L 3 2
F-XL 2 1
F-XXL 2 ?
Video team:
Size Ordered Number in Wiki
S 5 1
M 15 2
L 25 10
XL 15 6
XXL 5 1
F-S 2 1
F-M 2
F-L 2
F-XL 1
F-XXL 2 2
(Numbers from http://wiki.debconf.org/wiki/DebConf11/T-Shirts )
Last year we ran out of some sizes quite early, and had to order more,
because:
(1) The physical sizes were quite different from previous years' sizes
for the same labels, so some people could not use the size which they
had requested in Penta.
We have some shirts from our provider (Anan). We could measure them and post the exact sizes. I'm going to work in a couple of hours, so maybe someone else from localteam wants to help?
(2) The print shop (like every year, but more) did not provide exactly
the number we had requested for each size.
We've been working with this provide for many years and never had this problem, so we'll get exactly what we ordered.
Ideally we might control for point 1 by comparing some example shirts
from the supplier with previous years' ones, though I suspect that's
now impractical in the required schedule. What some suppliers call S
might be M from another supplier, etc. -- and for the women's sizes,
We won't get women's sizes this year, unfortunately.
the variation between suppliers in size and shape can be much greater.
To follow people's choices, it's obviously the physical measurements/
shape that are important, not the letters on the labels.
Do we have any idea how this year's supplier's sizes (men's and
women's) will compare to previous ones?
To start a concrete discussion, here are the current numbers from
http://debconf-data.alioth.debian.org/stats/only-reconfirmed/registration-data.txt
with possible numbers to order based on your totals.
I think that there are currently around 20 sponsors (regular and
permanent), though perhaps more are due to be added to the web page?
I think only govt is missing, if they actually decide to sponsor the event.
Size Number in Penta Possible order
S 14 19
M 45 61
L 43 79 including 20 for sponsor bags
XL 29 40
XXL 19 26
total: 150+sponsors share of 230: 205, + 20 for sponsor bags
F-S 4 7
F-M 9 11
F-L 3 4
F-XL 2 3
total: 18 share of 230: 25
Did you mean 250 including sponsors, or 250 for attendees, plus the
ones for sponsors?
250 including sponsors.
Here I just scaled up all the numbers to the totals, but it might
be better to add a few extra to the smallest categories -- having only
one spare t-shirt in a given size isn't really enough.
We also have the XS size that is ~size 14 (US standard?). A bit smaller than S. Maybe that's the equivalent to female S?
Staff (volunteers and organisers)
Size Number in Penta Possible order
S 9 11
M 15 18
L 13 16
XL 7 9
XXL 5 6
total: 49 share of 75: 60
F-S 4 5
F-M 4 5
F-L 2 3
F-XL 2 2
total: 12 share of 75: 15
Note that this doesn't give many spare shirts over the numbers in
Penta. Normally we hope to get more additional people involved in
volunteering who hadn't signed up for it in advance. In addition, in a
hot country it would be a good idea to let some staff have more than
one staff t-shirt, even if they have to pay personally for the extra
one(s). So I think 75 is too few?
I also think it's a good idea.
The cost of each t-shirt is $5.11 (custom made, full color printing in front, one color back for the sponsor logos). We've already paid 50% of the cost of 400 shirts, as required by the provider ($1000 from local sponsor that paid directly to provider).
--
Moray
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