Re: [Debconf-team] Hotel reservations
> If that was possible, I would recommend this:
>
> Sunday 17th to Wednesday 20th - 70 beds
> Wednesday 20th to Friday 22nd - 90 beds
> Friday 22nd night - 105 beds
> Saturday 23rd night - 200 beds
> Sunday 24th to Saturday 30th - 250 beds
> Saturday 30th night - 210 rooms
>
> The exact number of rooms, updated every 15 minutes, can be found
> here. The top section, "room" column, is what you need:
> http://rkd.zgib.net/http/debconf/only-reconfirmed/rooms-by-date-2.txt
Can you please tell us is this the final number and is the number we
are looking at correct:
Statistics for ONLY people who have both dates in Penta
Number of people: 306
Number of people with accom: 245
Number of people without accom: 61
Total person-room-days: 2264
Room OwnAccom
2011-07-16(Sat) 0
2011-07-17(Sun) 44
2011-07-18(Mon) 59
2011-07-19(Tue) 67
2011-07-20(Wed) 78
2011-07-21(Thu) 88
2011-07-22(Fri) 103
2011-07-23(Sat) 189
2011-07-24(Sun) 239
2011-07-25(Mon) 241
2011-07-26(Tue) 241
2011-07-27(Wed) 242
2011-07-28(Thu) 239
2011-07-29(Fri) 235
2011-07-30(Sat) 199
2011-07-31(Sun) 0
2011/7/7 Richard Darst <rkd@zgib.net>:
> DIVA Staff,
>
> I have been looking at our numbers of attendees requesting
> accommodations.
>
> Right now, it seems we have 2278 person-nights (total nights times
> people) of accommodations requested. At the Hotel Bosna price, this
> would be 2280*38€ = 86.640€. This provides a maximum for
> accommodation costs.
>
> I made a quick calculation, and putting everyone in the cheapest
> hotels first, the cost would be around 63.000€. However, this might
> upset Hotel Bosna, since we would have almost no people there the
> first week but be eating there.
>
> We have couples which can share a room, but unfortunately this isn't
> tracked yet. I suggest we just get enough beds for now for everyone.
>
> Can we change the reserved rooms later, when people cancel or need an
> extra day or night? Since the shuttles from Zagreb are not going to
> run, we should expect a lot of date changes once that is announced.
>
> Is it possible to reserve a certain block of rooms, and then pay for
> only the amount of people who are there those days, even if some rooms
> are empty? This would be simplest for all involved, if the hotels can
> agree to this.
>
> If that was possible, I would recommend this:
>
> Sunday 17th to Wednesday 20th - 70 beds
> Wednesday 20th to Friday 22nd - 90 beds
> Friday 22nd night - 105 beds
> Saturday 23rd night - 200 beds
> Sunday 24th to Saturday 30th - 250 beds
> Saturday 30th night - 210 rooms
>
> The exact number of rooms, updated every 15 minutes, can be found
> here. The top section, "room" column, is what you need:
> http://rkd.zgib.net/http/debconf/only-reconfirmed/rooms-by-date-2.txt
>
> You could also reserve this and we will slightly reduce the rooms (can
> we tell the hotel we don't need them?) after we do assignments.
>
> This has often worked in past years. If we had a list of exact rooms
> we had available, I could have a room assigner give people their exact
> room assignments.
>
> We need to plan for changes: Because of the new changes in travel
> plans, and normal last-minute cancellations, there will be last minute
> changes. The room assigner will communicate with DIVA/the hotels as
> people change their plans and the rooms need to be updated. The wiki
> page says this should not be a problem: is that still correct?
>
> As for which hotels to get: I would recommend putting one person per
> room in Hotel Bosna, for 120 people total. This will also save us
> some money.
>
> I would then recommend reserving every room in Vidovici and Palas, and
> we put only one person per room, then we would have _almost_ the right
> number of rooms. We would double some people up, and when we need to
> make changes, we can double people up to get extra capacity if we need
> to.
>
> Thank you for your time in making DebConf a success,
>
> - Richard Darst
>
> --
> | Richard Darst - rkd@ - boltzmann: up 716 days, 4:41
> | http://rkd.zgib.net - pgp 0xBD356740
> | "Ye shall know the truth and -- the truth shall make you free"
>
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