Re: Authorizing minor expenses by DSA without prior DPL approval

[Josh Berkus <josh@postgresql.org>]

On 09/12/2013 10:17 AM, Lucas Nussbaum wrote:
> On 12/09/13 at 09:58 -0700, Josh Berkus wrote:
>> On 09/12/2013 04:46 AM, Lucas Nussbaum wrote:
>>>  DSA does not need to wait for DPL approval to make such expenses. The
>>>   DPL will always approve such expenses, provided that the total 
>>>   outstanding amount spent in advance of DPL approval never exceeds 
>>>   US$400.
>>
>> $400 over what period of time?
> 
> Over no specified period of time, other than "until the DPL approves the
> expense". So the "brake" against possible craziness is the DPL approval,
> not a time-limit.

That will be very hard for the SPI treasurer to track, so you'll need to
be aware that SPI can't realistically enforce the policy.  Leaving aside
that the DSA can request reimbursement from the other NPOs.

The only policy we can enforce would be "if the DSA asks for any
individual expense under $400, pay it, unless they ask for $400 severl
times in quick succession, in which case query the DPL".

Also, we will need the DPL to officially inform SPI who the DSA is, and
whenever there is a DSA change.

If that all works for you, then I have no further comment.  It would
certainly make things easier for the Treasurer to be able to just pay
these expenses without needing to look for, and track, approval from the
DPL.

--Josh Berkus