[Debconf-team] Budget review & re-approval request
Hi there Mehdi,
I have updated the DC16 budget. I am very sorry for any inconvenience this causes.
1. One of the components for food + accommodation (that being the food part) was not included and overlooked, tumbleweed detected this and we went through everything with a fine comb.
2. I have also increased the video-team line item from 75k ZAR to 7k EUR.
3. I further itemized some items in the budget for clarity, mostly the roomboard + food.
4. We have done optimizations and cost cutting and this is the lowest we can bring it down.
This is my request for budget review and re-approval of the DC16 budget: commit ID f53f18115146d823d6e89d1eb9575529174059ae
ref: https://storm.debian.net/shared/BJk0853rhUNZcsx12VOEkX6hIwj3ooRZwB1lJ6JRA2u
We currently have a deficit of 42,612 USD / 37,441 EUR / 636,582 ZAR.
For any explanations or queries please feel free to contact me. :)
I have included the changes here...
<snip>
diff --git a/budget/budget.ledger b/budget/budget.ledger
index b1cfcfe..3bb7c03 100644
--- a/budget/budget.ledger
+++ b/budget/budget.ledger
@@ -397,6 +397,89 @@ include commodities.inc
(budget:roomboard:outreach) -40,000 ZAR
+2016-06-10 * The 300 ZAR did not include room and board, so the change was incorrect on the 2016-04-14
+ ;
+ ;
+ ; OLD REVERSED
+ ;
+ ; Food AND accomodation
+ ; Source: http://meetbot.debian.net/debconf-team/2016/debconf-team.2016-03-23-18.29.html
+ ; 100 people x 8 days = 800 * 300 ZAR
+ (budget:roomboard:venue:debcamp) -240,000 ZAR
+ ; 250 people x 9 days = 1800 * 300 ZAR
+ (budget:roomboard:venue:debconf) -675,000 ZAR
+ ;
+ ;
+ ;
+ ; NEW REVISED
+ ;
+ ; Food - As per tumbleweed 2016-06-10 in pvt IRC
+ ; 100 people x 8 days = 800 * 270 ZAR
+ (budget:roomboard:food:debcamp) 216,000 ZAR
+ ; 210 people x 9 days = 1890 * 130 ZAR
+ (budget:roomboard:food:debconf) 245,700 ZAR
+ ;
+ ; Breakfast - As per tumbleweed 2016-06-10 in pvt IRC
+ ; 100 people x 8 days = 800 * 46 ZAR
+ (budget:roomboard:breakfast:debcamp) 36,800 ZAR
+ ; 210 people x 9 days = 1890 * 46 ZAR
+ (budget:roomboard:breakfast:debconf) 89,940 ZAR
+ ;
+ ;
+ ; Room & board
+ ; 100 people x 8 days = 800 * 247 ZAR
+ (budget:roomboard:accom:debcamp) 197,600 ZAR
+ ; 210 people x 9 days = 1890 * 247 ZAR
+ (budget:roomboard:accom:debconf) 466,830 ZAR
+ ;
+ ;
+ ; To make things easier to read about how the rooboard is subsidized
+ (budget:roomboard:outreach) 40,000 ZAR
+ (budget:roomboard:bursaries) 700,000 ZAR
+ (budget:roomboard:subsidized:outreach) -40,000 ZAR
+ (budget:roomboard:subsidized:bursaries) -700,000 ZAR
+
+
+2016-06-10 * Adjusted conf dinner as per current plans
+ ;
+ ;
+ ; OLD REVERSED
+ ;
+ ; Conference dinner
+ ; 350 people * 300 ZAR
+ (budget:confdinner:meals) -105,000 ZAR
+ ; - not everyone will drink?
+ ; 300 drinkers * 60 ZAR
+ (budget:confdinner:meals:alcohol) -18,000 ZAR
+ ;
+ ;
+ ;
+ ; NEW REVISED
+ ;
+ ; Conference dinner
+ ; 220 people * 425 ZAR
+ (budget:confdinner:meals) 93,500 ZAR
+ ; - not everyone will drink?
+ ; 220 canape * 40 ZAR
+ (budget:confdinner:meals:canape) 8,800 ZAR
+
+
+2016-06-11 * Revision of video team budget
+ ;
+ ;
+ ; OLD REVERSED
+ ;
+ (budget:video:misc) -75,000 ZAR
+ ;
+ ;
+ ;
+ ; NEW REVISED
+ ;
+ (budget:video:rental) 5,000 EUR
+ (budget:video:shipping) 2,000 EUR
+
+
+
</snip>
Kind Regards
Nigel
On Wednesday, 8 June 2016 19:44:25 UTC Nigel Kukard wrote:
>Hi there Mehdi,
>
>Request for approval of the DC16 budget:
>https://storm.debian.net/shared/BJk0853rhUNZcsx12VOEkX6hIwj3ooRZwB1lJ6JRA2u
>
>We currently have a deficit of around $18k USD.
>
>For any explanations or queries please feel free to contact me :)
>
>-N
>
>
>On Monday, 6 June 2016 06:53:49 UTC Nigel Kukard wrote:
>>Hi Guys,
>>
>>I'm back now and need to get the budget approved, please send me any final adjustments that you need made...
>>https://storm.debian.net/shared/BJk0853rhUNZcsx12VOEkX6hIwj3ooRZwB1lJ6JRA2u
>>
>>
>>I want to have finals for Mehdi just after the meeting on Wed.
>>
>>-N
>
-N
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