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Re: DebConf23 budget proposal

Hi Abhijith and all

(Including TOs for approval reference)

On 2022/11/28 07:55, Abhijith PA wrote:
> Please find the budget for Debconf23.
>
> https://salsa.debian.org/debconf-team/public/data/dc23/-/blob/main/budget/budget.ledger 
>
> $ ./wrapper -X USD -f budget.ledger bal
>        USD 226,471.21  expenses
>            USD 852.55    covid
>             USD 37.61      N95_mask
>             USD 62.69      sanitizers
>            USD 752.25      testing_kit
>          USD 3,385.11    fees
>          USD 1,253.75      SPI
>          USD 2,131.37      bank
>          USD 3,008.99    incidentals
>            USD 626.87    local_team
>            USD 313.44    misc
>            USD 125.37      childcare
>             USD 62.69      design
>            USD 125.37      tea_bar
>          USD 3,761.24    network
>          USD 2,507.49      equipment
>          USD 1,253.75      leased_line
>            USD 125.37    promotion
>         USD 16,862.89    social
>          USD 2,507.49      barbecue
>          USD 1,504.50      c&w
>            USD 626.87        hall
>            USD 626.87        liquor_license
>            USD 250.75        purchases
>          USD 7,835.91      conference_dinner
>          USD 5,014.99      day trip
>          USD 6,266.22    swag:merchandise
>         USD 67,827.67    travel
>         USD 47,642.36      bursary
>         USD 10,029.97        diversity
>         USD 37,612.39        general
>         USD 20,185.31      team
>          USD 5,140.36        dc24
>          USD 6,268.73        debconf-ctte
>          USD 2,507.49        registration
>          USD 6,268.73        video
>        USD 115,918.37    venue
>         USD 20,360.84      debcamp
>         USD 15,972.73        food_accomodation
>          USD 4,388.11        halls
>         USD 95,557.53      debconf
>         USD 90,542.55        food_accomodation
>          USD 5,014.99        halls
>          USD 7,522.48    video
>          USD 3,761.24      av-equipment
>          USD 3,761.24      import_tax
>       USD -226,471.21  income
>         USD -8,149.35    registration
>       USD -218,321.86    sponsors
>        USD -18,806.19      bronze
>        USD -50,149.85      gold
>        USD -60,179.82      platinum
>        USD -80,239.76      silver
>         USD -8,946.23      supporter
> --------------------
>                     0
>
> Expenses are positive, income is negative. ATM we believe we can cover
> all expenses from the income (registrations and sponsorships). Thus no
> profit/loss for Debian TOs.
This looks like a complete DebConf budget, I'm going ahead and approving it, on the following conditions: 

1. Please appoint a treasurer for the DebConf
Last time it was Stefano Rivera, who was great, if he's willing again, that would be perfect. Otherwise it has to be a DD who has some DebConf experience and who's at least willing to learn how to use ledger (which isn't hard). 

2. Adjust the budget as new information becomes available
Please send at least one updated budget a few weeks before DebConf starts so that it can be finalized before DebConf starts. If there are any material changes to the budget during DebConf, then please update that ASAP and post and update shortly after DebConf so that it doesn't negatively affect any payments that need to be made.
Also, don't feel compelled to limit DebConf spending to the income for the DebConf. If more funds are needed for e.g. events or bursaries, then please include that in a future request to the DPL. 

Thanks to everyone for their work on this,

-Jonathan

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Hi Abhijith and all

(Including TOs for approval reference)

On 2022/11/28 07:55, Abhijith PA wrote:
> Please find the budget for Debconf23.
> 
> https://salsa.debian.org/debconf-team/public/data/dc23/-/blob/main/budget/budget.ledger
> 
> $ ./wrapper -X USD -f budget.ledger bal
>        USD 226,471.21  expenses
>            USD 852.55    covid
>             USD 37.61      N95_mask
>             USD 62.69      sanitizers
>            USD 752.25      testing_kit
>          USD 3,385.11    fees
>          USD 1,253.75      SPI
>          USD 2,131.37      bank
>          USD 3,008.99    incidentals
>            USD 626.87    local_team
>            USD 313.44    misc
>            USD 125.37      childcare
>             USD 62.69      design
>            USD 125.37      tea_bar
>          USD 3,761.24    network
>          USD 2,507.49      equipment
>          USD 1,253.75      leased_line
>            USD 125.37    promotion
>         USD 16,862.89    social
>          USD 2,507.49      barbecue
>          USD 1,504.50      c&w
>            USD 626.87        hall
>            USD 626.87        liquor_license
>            USD 250.75        purchases
>          USD 7,835.91      conference_dinner
>          USD 5,014.99      day trip
>          USD 6,266.22    swag:merchandise
>         USD 67,827.67    travel
>         USD 47,642.36      bursary
>         USD 10,029.97        diversity
>         USD 37,612.39        general
>         USD 20,185.31      team
>          USD 5,140.36        dc24
>          USD 6,268.73        debconf-ctte
>          USD 2,507.49        registration
>          USD 6,268.73        video
>        USD 115,918.37    venue
>         USD 20,360.84      debcamp
>         USD 15,972.73        food_accomodation
>          USD 4,388.11        halls
>         USD 95,557.53      debconf
>         USD 90,542.55        food_accomodation
>          USD 5,014.99        halls
>          USD 7,522.48    video
>          USD 3,761.24      av-equipment
>          USD 3,761.24      import_tax
>       USD -226,471.21  income
>         USD -8,149.35    registration
>       USD -218,321.86    sponsors
>        USD -18,806.19      bronze
>        USD -50,149.85      gold
>        USD -60,179.82      platinum
>        USD -80,239.76      silver
>         USD -8,946.23      supporter
> --------------------
>                     0
> 
> Expenses are positive, income is negative. ATM we believe we can cover
> all expenses from the income (registrations and sponsorships). Thus no
> profit/loss for Debian TOs.

This looks like a complete DebConf budget, I'm going ahead and approving it, on the following conditions:

1. Please appoint a treasurer for the DebConf

Last time it was Stefano Rivera, who was great, if he's willing again, that would be perfect. Otherwise it has to be a DD who has some DebConf experience and who's at least willing to learn how to use ledger (which isn't hard).

2. Adjust the budget as new information becomes available

Please send at least one updated budget a few weeks before DebConf starts so that it can be finalized before DebConf starts. If there are any material changes to the budget during DebConf, then please update that ASAP and post and update shortly after DebConf so that it doesn't negatively affect any payments that need to be made.

Thanks to everyone for their work on this,

- -Jonathan
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